Using the Google Assignments App

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The new Google Assignments app integrates with Google Assignments which enables instructors to create Google Assignments directly within Schoology. Students can work on and submit assignments and the instructor can then provide feedback and grade the submissions, all without leaving Schoology.

With this integration you can:

  • Assign Google Docs, Sheets, Slides, and Drawings to students from directly within Schoology.
  • Enable students to automatically generate their own copy of the assignment to work on and submit.
  • Provide feedback and grade assignments.
  • Use the built-in originality checker.
  • Use rubrics in Google Assignments.
  • Select files using the enhanced content selector.
  • Use as an alternative to the existing Google Drive Assignments app in Schoology.
Notes:
  • Instructors should continue to use the Google Drive Assignments app if grades are being entered directly in the Schoology gradebook instead of the app. Instructors that wish to use the in-app Google Assignments grading tool can use the new Google Assignments app.
  • The Google Assignments app is not supported on the Schoology mobile apps.

To use the Google Assignments app, a System Administrator must install the app from the Schoology App Center. Contact the Support Contact at your organization if you do not see the option to use this app in your course. Learn more here: Google Assignments App Administrator Guide. Alternatively, if you are an instructor and a G Suite Admin, you may install the app to use in your Schoology courses.

Table of Contents

How to install the Google Assignments app

Instructors that have G Suite access may install the app to their courses only. System administrators in Enterprise organizations can install the app for the entire organization. Learn more here.

To install the app to your courses:

  1. Click the App Center icon in the header, then click App Center.
  2. Find and click the Google Assignments App.
  3. Click Install LTI App.
    GA_App_Center_Install.png
  4. Click I Agree to the terms and then Continue to continue with the installation.
  5. To add the app for use in your account, click Install for Me.
  6. Select the courses you wish to install the app to and select Course admins only.
  7. Click Install to complete.
  8. Navigate to your course and click Course Options under the course profile picture.
  9. Under External Tools, click Google Assignments.
  10. Enter the Consumer Key and Shared Secret. You can generate the credentials directly from the Assignments admin console. Click here for instructions.

How to create an assignment using the app

Instructors can create a Google Assignment and add files from their Google Drive from directly within their course in Schoology.

Create an assignment using the Google Assignments app

  1. From the Courses menu in the header, select the course in which you're adding the assignment.
  2. Click the Add Materials button at the top of your Course Materials page. You can also access the Add Materials button from within a folder.
  3. Click Google Assignments from the dropdown menu.
  4. Sign in to your Google account if this is your first time using Google Assignments. Otherwise, click Continue to proceed. Ensure pop-ups are enabled on your browser.
    Notes:
    • Instructors and students must be logged into a Google account to work on and submit assignments using the Google Assignments app.
    • Third-party cookies must be enabled on the browser.
  5. Fill in the Create a Google assignment form.01_GA_Create.png
    • Enter Total points for the assignment.
    • Set a Due Date. See Managing a Google Assignment in Schoology if you want the due date to appear in the Course Calendar and Upcoming area.
    • Enter a Title.
    • Enter Instructions to give students directions they will need to complete the assignment.
    • Optional: Select a Rubric from the dropdown menu.
    Note: Only rubrics connected to your Google account are supported. Rubrics created in your Schoology account cannot be attached to a Google Assignment.
    • Optional: Enable originality reports to automatically check for plagiarism and missing citations in submissions. Learn more about originality reports from Google here
    • Select Attach to upload a file from your Google Drive and attach it to the assignment. Each student receives a copy of this file once they open the assignment. Students can then work on the assignment and submit it back to you from directly within Schoology. 
  6. Click Create to complete.

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Google Permissions & the Google Assignments App

  • When a student opens a Google assignment, a folder structure is automatically created in your Google Drive which is used to organize student copies of the file to make it easier for you to keep your Drive organized. It is important that you do not delete any of the new folders or files in your Google Drive.
  • A unique copy of the original file is created when a student opens a Google Assignment. Each copy is shared with the instructor and the respective student and can then be edited, annotated, and graded from directly within Schoology.
  • Once a student starts working on a Google assignment, the ownership of the file is automatically transferred to the student. When you receive submissions, edit access is restored to you. When you return an assignment, the student receives edit access.
  • Co-teachers have permission to view and grade submissions. Once a co-teacher opens the assignment, the permission to view and edit the file is granted.

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Google Drive Folder Hierarchy

The first time you create an assignment using the Google Assignments app, a new folder titled Assignments automatically generates at the root level in your associated Google Drive. With each new assignment you create, new folders populate automatically with the following hierarchy:

  • A new folder for the course and section named CourseName: SectionName is added in the Assignments folder.
  • A new folder with the assignment name for its title is added to the course/section folder.
  • Each time a student makes a copy of the file, it is added to the Assignments folder. The filename is the name you gave it with the student name appended to the beginning.
    For example, if you created a new assignment called Literary Review in Section 1 of a Language Arts course, the folder structure would be Assignments > Language Arts: Section 1 > Literary Review. If course member Sofia Yingling then creates a copy of the file, it is named Sofia Yingling - Literary Review and placed in the Literary Review folder.
Important Note: You and your students should not delete any of the folders and files created via the Schoology integration.
  • A Templates folder is also generated in each course folder in your Google Drive. This folder contains a copy of all your original documents attached to Google Assignments. Do not edit the files in this folder.
  • Instructors may move files out of the associated folders in Google Drive. This does not affect the file permissions.

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Managing a Google Assignment in Schoology

Once you create a Google assignment, you can manage the assignment settings and access submissions from directly within Schoology.

Note: Once a student opens a Google Assignment and creates their copy of the assignment, any changes made to the original document will not be reflected in the student copy. However, students who have not yet created their own copy will see the changes once they open the Google Assignment. See here for the Student View.

Click the gear icon to the right of the assignment on the course materials page to complete additional grade setup. You can make updates here as you would with your other Schoology materials:

  • Set a Due Date to place the assignment in the Course Calendar and Upcoming area. This will also enable Overdue Notifications if a student fails to submit the assignment by the due date.
  • Select a Grading Category from the dropdown. The category defaults to Ungraded.
  • Select a Scale from the dropdown menu. To learn more about grading scales, see our article on Setting Up Your Gradebook.
Note: Rubrics created in Schoology are not supported in Google assignments. You can only attach a grading scale to a Google assignment.
  • Select a Grading Period from the dropdown.

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Instructor View

The instructor view for Google assignments displays the assignment settings and submissions.


02_GA_Instructor_Main.png

Click the assignment title to open the assignment directly in Google Assignments. From here you may select submissions and return them in bulk:

GA_Return_Select.png

Editing Assignments

As an instructor, you have the ability to edit the assignment settings directly within the Google Assignment.

Make any changes to the following settings directly from the Google Assignments view:

  • Total points
  • Due date
  • Originality checker
  • Files
  • Rubric

Click the pencil icon to make additional changes to the following:

  • Title
  • Instructions

Viewing Submissions 

Any student submissions are displayed with the student's name, submitted date, and submission status:

08_GA_Submissions.png

Grading Submissions

Click a student’s name from the submissions list to review, give feedback, and grade the submission.

10_GA_Grade_panel.png

When viewing submissions, instructors can:

  • View the timestamp for the submission.
  • Enter a grade in the Grade field on the right. Grades appear as a draft until you return the assignment. Grades are automatically transferred to the Schoology gradebook once you return the assignment to the student.
Note: If you enter a grade directly in the Schoology gradebook, this grade is not displayed in the Google assignment. It is recommended to grade directly in the Google assignment.
  • Check for plagiarism using the originality checker.
  • Add comments directly on the document.
  • Enter Overall feedback for the submission.
  • Return the assignment to the student for revisions or to submit the grade. The student is notified and can view the grade once it is returned.

When an assignment is returned:

  • Ownership of the file returns to the student.
  • Google Assignments creates a copy of the graded file and saves it to the instructor's and student's Google Drive.
  • Grades are automatically saved to the Schoology gradebook.

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Student View

The student view for Google Assignments displays the total points, due date, and any attached files. Students can open the assignment to work on the file and make a submission.

Notes:
  • Students must be logged into their Google account to access the assignment.
  • Third-party cookies must be enabled on the browser.

03_GA_Student.png

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Student Experience

Students accessing a Google assignment may:

  • Open the assignment in Google Assignments to work on it and make a submission.
  • Add files to the submission.
  • Create a new Google Document, Sheet, or Slide.
  • Remove any files that are attached to the assignment, including any files added by the instructor.

To view a Google Assignment:

  • Click the Google assignment from the course materials page.
  • Click Open assignment to open in Google Assignments. A copy of the assignment is automatically saved to your Google Drive account to work on.
  • Click the file title under Your Files.
  • Make any edits or changes before submitting.

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Submitting Assignments

Students can review their work from the Your files area:
06_GA_Student_Review.png

To submit a Google assignment:

  1. Click Submit.
  2. Review the files attached and click Submit to confirm.

Once submitted, students may not make any further edits unless the instructor unsubmits the assignment. Students may also unsubmit before the due date. If a student wishes to edit the submission after the due date or if the submission is not unsubmitted, click Request Edit Access in the upper-right of the document.

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Frequently Asked Questions

Can co-teachers view and grade submissions?

  • Yes. Co-teachers have the ability to view and grade submissions. Once a co-teacher accesses a Google assignment in Schoology, they obtain the permissions to view and grade the submission as the primary teacher does.

Can I move files and submissions out of the folders automatically generated in my Google Drive?

  • Yes. You may move files and folders but it is important you do not delete any files.

Is Google Team Drive supported?

  • Yes. You may attach shared files to a Google Assignment.

Can I attach multiple files to an assignment?

  • Yes. You can attach multiple files from your Google Drive to a Google Assignment.

Can I copy a Google Assignment to another Course or save to Resources?

  • No. Currently, Google Assignments are not portable.

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