Tracking Time Spent Data on Usage & Course Analytics

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As of August 1, 2019 School Analytics is using a new system that provides better insights around the overall adoption of Schoology at the district level and course level. The latest Usage and Course Analytics update now includes Time Spent data.

This update includes the following:

  • A more accurate way of tracking the time spent on course materials.
  • Covers the time faculty and students spend on materials across web, iOS app, and Android app.
  • Helps system administrators and instructors understand the overall usage in Schoology amongst students in their organization.

Visit our Help articles to learn more about Usage Analytics and Course Analytics.

Table of Contents

Accessing Time Spent

Time Spent data is available to both system administrators at the district level and instructors at the course level.

System Administrators:

  • Time Spent is available from the Usage Analytics export file.
  • The export file displays the amount of time a user spent on a course material.
  • Time Spent data is supported on all course materials.
  • Time Spent is displayed in seconds.

Course Administrators:

  • Time Spent is displayed under the Report Dashboard and Student Detail Report in New Course Analytics:
    • The Report Dashboard displays the total amount of time spent across all course materials:
      01a_TS_DB.png
    • Student Detail Report displays the amount of time spent per item. You may filter by Assessment, Assignment, Discussion, Managed Assessment, and Test/Quiz only:
      02a_TS_SDR.png

If you require time spent data on other course materials, system administrators may access this from the Usage Analytics export file.

  • Time Spent is displayed in a DD:HH:MM format.

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Tracking Time Spent

The new tracking system offers a more modern way of measuring Time Spent. Instead of providing the Start Time and End Time for URL accesses, the new system implements a time spent tracking solution specifically on course materials to target how long students are spending on their course work.

Time Spent data is tracked across web, mobile web browser, and Schoology mobile apps as per the following criteria:

  • Every 60 seconds, Schoology automatically checks whether or not a user is still actively using Schoology on their device, and will stop tracking time when they leave the platform.
  • Tracking begins once a user opens a course material. Tracking continues while that view remains static - i.e. the user does not navigate to another browser tab or another area of the material. Tracking ends for that specific view once the user navigates away from that view.
  • Additionally, Time Spent data for each static view on an item is captured up to a maximum of 15 minutes. Since usage reporting is typically not required for more than 15 minutes to account for idle time, the duration of data is capped at this limit. For example, if a student views a discussion for 20 minutes, the Time Spent count displays as 15 minutes.
  • If you’re using the Time Limit feature on assessments and managed assessments, the Elapsed Time data displayed in the Grading area may differ from the Time Spent data due to the cap on the duration of data as outlined above.
  • Time Spent data is displayed in seconds in the Usage Analytics export file and in DD:HH:MM format in Course Analytics. Currently, the time spent data is displayed by rounding down to the nearest minute. For example, if a student spends 2 minutes 20 seconds on a course material, Time Spent is displayed as 2 minutes (Course Analytics) or 120 seconds (Usage Analytics).
  • Time Spent data is tracked across all roles in your organization.

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Web and Mobile Web Browser

Review the following criteria to learn more about how time spent is tracked specifically on web and mobile web browser:

  • Time Spent is counted as the amount of time a user spends on a material while the browser or browser tab is active i.e. when the browser is visible on screen in any way, including if it's partially on screen and other windows are visible.
  • Time Spent data is tracked as soon as a material is opened in a browser.

Scenarios

Use the following examples for a better understanding of how time spent is calculated.

  • Scenario 1: A student has one tab of Schoology open, navigates to a material, then navigates away
    • Time is tracked as soon as the student opens a material page.
    • Time stops tracking when the student navigates away from the material.
    • If the student clicks on features within the material, time continues to be tracked.
  • Scenario 2: A student has one tab of Schoology open, navigates to a material, then switches tabs
    • Time is tracked as soon as the student opens a material page.
    • Time stops tracking as soon as the student switches tabs or desktop programs.
    • When a student navigates back to the tab, time is tracked again.
  • Scenario 3: A user has one tab of Schoology open, navigates to a material, then opens the same material in another tab
    • Time is tracked as soon as the student opens the first material page.
    • Time continues to be tracked as specified above.
    • If the student opens the same material in a new tab while it is still open in the original tab, time continues to be tracked on the material whenever the student has one of the two tabs displayed.
    • Time stops tracking if the student switches to a tab that doesn’t have the material open.
    • Time is not tracked twice if the student switches between tabs that display the same material.
  • Scenario 4: A student has one tab of Schoology open, navigates to a material, then walks away from their computer
    • Time is tracked as soon as the student opens the first material page.
    • Time continues to be tracked as long as the computer is on and the window/tab is visible on screen.

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iOS and Android App

Review the following criteria to learn more about how time spent is tracked specifically on the Schoology iOS and Android mobile apps:

  • Time Spent is counted as the amount of time a user spends on a material while the mobile app is active i.e. the app is visible on screen and the user does not navigate to another app on the device.
  • Time is tracked as soon as a user opens a material view within the Schoology app.

Scenarios

  • Scenario 1: A student has the Schoology app open, navigates to a material, then navigates away
    • Time is tracked as soon as the student opens a material page.
    • Time is tracked until the student navigates away from the material.
    • Time continues to be tracked if the student is clicking on features within the material.
  • Scenario 2: A student has the Schoology app open, navigates to a material, then switches apps
    • Time is tracked as soon as the student opens a material page.
    • Time stops tracking when the student switches apps; puts the Schoology app into the background; or quits the app.
    • Time is tracked again when the student navigates back to the app and if the material view is still open.

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