How to use the Microsoft Teams Meeting app

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Schoology’s integration with Microsoft Teams provides teachers and students with an easy way to create, access, and collaborate using Teams meetings within Schoology for remote learning.

This integration includes the following features:

  • Real-time sharing of audio, video, slides, chat, and your screen.
  • Teachers can hold live audio and video conferences with up to 250 participants.
  • Enable schools and organizations to deliver a high-quality learning experience to remote students.

The Teams Meeting app can be installed for courses and groups from the Schoology App Center. Alternatively, system administrators can install the app for all courses and groups.

This article covers the workflow for the Teams Meeting integration. Learn more about meetings in Microsoft Teams here

Tables of Contents

Install the app

Instructors can install the Microsoft Teams Meeting app from the Schoology App Center directly to each course or group they administer. System administrators can install the app for all courses and groups in their organization.

System Administrator installation guide

To install the app at the district level:

  1. Click the App Center icon App_Center.png at the top of Schoology, then click App Center.
  2. Locate the Teams Meeting app and click the title. You can access it here.
  3. Click Install App.
    02_MS_Teams_Install_App.png
  4.  Click I Agree to the terms to continue with the installation.
    03_MS_Teams_Terms.png
  5. To add the app to your school or organization, select the option to Add to Organization.
    04_MS_Teams_Add.png
    Note: You can also install the app for specific school buildings. Find more information here.
  6. You will be directed to Organization Apps to continue the installation.
  7. Click Install/Remove to the right of the app title.
    09_MS_Teams_Install_Remove.png
  8. Select the option to install the app to All Courses and/or All Groups.
    TM_Install_Courses_Groups.png
  9. Select Course admins only and/or Group admins only.
    TM_Install_Courses_Groups_selected.png
    Note: The app should be installed for Admins only. Students should not have access to the app.
  10. Click Submit to complete.

Instructor installation guide

Note: If you do not have the permission to install apps, reach out to your Support Contact.

To install the app at the course or group level:

  1. Click the App Center icon App_Center.png at the top of Schoology, then click App Center.
  2. Locate the Teams Meeting app and click the title. You can access it here.
  3. Click Install App.
    02_MS_Teams_Install_App.png
  4.  Select the desired course(s) and/or group(s).
    12_MS_Teams_Teacher_Install.png
  5. Select Course admins only and/or Group admins only.
    13_MS_Teams_Teacher_Admin_Install.png
    Note: The app should be installed for Admins only. Students should not have access to the app.
  6. Click Install to complete.

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Create a Teams Meeting

Create a Teams meeting directly from the app in the left menu of a course or group, or from the Rich Text Editor tool at the course level. 

If you create a Teams meeting from the app, it will generate a meeting link that you can copy and paste to a course or group update, calendar event, or course material.

If you create a Teams meeting from the Rich Text Editor tool, it will automatically display the meeting link in the description of your course material or calendar event. 

You can create a Teams meeting from the Rich Text Editor tool in the following course areas:

  • Add Event (next to Upcoming)
  • Folder
  • Assigment
  • Discussion
  • Page
  • Test/Quiz

Follow the steps below to create a Teams meeting.

To create a Teams meeting within a course or group:

  1. Click Teams Meeting from the left menu of your course or group profile.
    14a_MS_Teams_Course_Menu.png
  2.  Sign in with your Microsoft account if this is your first time scheduling a meeting.
    15v2_MS_Teams_Teacher_Signin.png
  3. Once signed in, click Create meeting link.
    16v2_MS_Teams_Course_Access.png
  4. Enter a title for your meeting.
    17v2_MS_Teams_New_Meeting.png
  5. Click Create.
  6. Click Copy to copy the automatically generated meeting link and paste it to a course update, calendar event, or course material.
    18v2_MS_Teams_Created.png

To create a Teams meeting within a course item or event:

  1. From an Assignment, Discussion, Folder, Test/Quiz, Page, or Add Event, click Insert Content in the Rich Text Editor and select Teams Meeting:
    TM_RTE_Insert.png
  2. Sign in with your Microsoft account if this is your first time scheduling a meeting.
    01_TM_RTE_Signin.png
  3. Click Create meeting link.
    02_TM_RTE_Create.png
  4. Enter a title for your meeting.
    03v2_TM_RTE_Title.png
  5. Click Create. A link to the Teams meeting is automatically displayed in the description of the course material.
  6. Fill out the form:
    04_TM_RTE_Assignment.png
    Note: Enter a due date to display the item containing the Teams meeting link in your course calendar.
  7. Click Create to complete.

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Join a Team Meeting

To join a Team meeting:

  1. Click the meeting link located in Schoology.
  2. You can choose to access the meeting from the Microsoft Teams desktop app or via web browser:
    19v2_MS_Teams_Join.png
  3.  If you have the desktop app, click the Open Microsoft Teams prompt:
    19bv2_MS_Teams_DApp.png
    Alternatively, click Continue on this browser instead to join the meeting in a separate tab in your browser.
    Note: Sign in to your Microsoft Team account in a separate browser tab or on the desktop app before joining a meeting.
  4. You may be prompted to allow access to your microphone and camera. Click Allow.
    20_MS_Teams_Camera.png
  5. Click Join now to enter the meeting. 


To join a Teams meeting from a mobile device or tablet:

  1. Download the Microsoft Teams app on your device and sign in to your account.
  2. Click the Teams meeting link located in the Schoology app.
  3. You'll be automatically directed to the Microsoft Teams app on your device. Click Join now to enter the meeting.
    Alternatively, you can access Schoology from the mobile browser. Click the Teams meeting link in Schoology to launch the Microsoft Teams app and join the meeting.

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