AMP Data Access Tool: Auto Export Managed Assessment Reports

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After creating and distributing Managed Assessments, educators can evaluate student results with Assessment Reports. System Administrators can export reports or schedule exports to your SFTP server:

This article covers the following topics:

Note: Each report is also available for inactive/archived courses and sections in addition to those currently in session.

How do I schedule an export?

You can schedule exports from the Auto Export area of Assessment Reports:

Note: Only system administrators with the Administer school permission enabled, and where the organization-level building is the main school associated with their account, have the ability to create and schedule managed assessment report exports.
  1. Click AMP in the header of Schoology.
  2. Select Assessment Reports from the drop-down menu.
  3. Click Auto Exports.
    01a_AMP_DAT_AE.png
  4. Click Schedule Auto Export.
    03_AMP_DAT_SAE.png

Follow the next steps to continue with scheduling an export.

Step 1: Select SFTP for Export

To begin scheduling an export, you must select an SFTP server for the report to be distributed to. If your organization already has an SFTP configured, skip to the next step to select your SFTP.

If your organization does not have an SFTP server configured and this is your first time scheduling an export, you can setup the SFTP from the Auto Export area.

Note: If you do not have an SFTP to export to, contact your Schoology Administrator. If you are a Schoology Administrator and require an SFTP server, reach out to your Client Success contact.

To add a new SFTP server:

  1. Click Add New SFTP.
    04_AMP_DAT_SAE_Add.png
  2. Enter the following details to set-up SFTP configuration:
  • Host
  • Port
  • Username
  • Password
  1. Click Save.

To select your SFTP:

  1.  Select your SFTP from the SFTP drop-down menu:05_AMP_DAT_SAE_SFTP.png
  2. Enter the file path for where the export will be sent to.07_AMP_DAT_SAE_Path.png
Note: You must provide the full path and enclose the path with / on both ends.
  1. Click Next.

Step 2 - Select Reports and Name Reports

Select the report types you wish to export:

GIF01_AMP_DAT_Select.gif

You can export the following reports:

  • User Overall Results
  • Student Mastery
  • Item Analysis
  • Merged Item Analysis

Use the Export Name field to enter a name for your report and click Next to continue the setup.

Step 3: Select Export Frequency and Export Dates

Choose the frequency and date range of your export:

08_AMP_DAT_SAE_Date.png 

You can choose a daily, weekly or monthly frequency. If you choose to export weekly, you can also set the day of the export:

 GIF02_AMP_DAT_FD.gif

You may select a date prior to the current date. The export will include any historical data that belongs in the report.

Once a frequency and date range has been selected, click Next to continue.

Step 4 - Confirm Your Information

Confirm the information is accurate for your export report. Once confirmed, this report cannot be edited. If you need to make adjustments to your report, use the Previous button to amend any of the previous steps.

09_AMP_DAT_SAE_Confirm.png

Click Create Report to confirm and complete the auto export. If you need to make any changes to the report after it’s confirmed, you must delete the report and create a new one.

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How do I view my exports schedule?

The Auto Exports area displays all scheduled exports. The following information is included:

Report name: The name of your export.
Export schedule: The frequency of your export.
Last Export: The date and timestamp of the latest export delivered by scheduled report.

Use the Search function to help locate your export:

GIF03_AMP_DAT_Search.gif

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How do I pause an export?

To pause an export:

  1. From the Auto Exports area, click the three vertical dots next to the desired report:11_AMP_DAT_Pause.png
  2. Click Pause Export.

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How do I delete an export?

To delete an export:

  1. From the Auto Exports area, click the three vertical dots next to the desired report:10_AMP_DAT_Delete.png
  2. Click Delete Export.
Note: If you need to make changes to an auto export, you must delete the report and recreate the report.

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How do I view my report?

Reports are sent to your selected SFTP location as a zip file and labeled with a date and timestamp. Once unzipped, your export contains the following folder structure:

Root > Assessment ID > Report Type Zips

Note: Managed assessment reports may take up to 24 hours to populate in your SFTP.

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What information is included in my report?

The report only contains data for scored managed assessments. If no score has been processed for a managed assessment, the export will not include that data.

The report generates a new export if the assessment is rescored or updated in a way that results in a rescore, for example, when an instructor unsubmits a student’s submission and the student resubmits.

Learn more about managed assessment export reports here:

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