New School Analytics

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As of August 1, 2019 the School Analytics is using a new system that provides better insights around the overall adoption of Schoology at the district level and makes it easier to export the data at scale.

The new system provides:

  • More consistent tracking of Schoology usage across web, iOS app, and Android app use.
  • A more accurate way of tracking the Time Spent on materials, that will cover the time students are spending on materials across web, iOS app, and Android app.
  • All of the information is easier to export out of the system, even for large districts.
  • The format of exported data will be easier to understand and utilize.
  • An insight dashboard that makes it easier to understand and analyze the data for system administrators.

The first phase of the new analytics system allows System Administrators to export analytics as a CSV file. This article outlines how to export and view analytics for data captured after August 1, 2019.

Table of Contents

Accessing School Analytics

To access School Analytics:

  1. Click Tools in the header at the top of Schoology.
  2. Click School Analytics.

01_SA_Menu.png

The School tab displays usage analytics. The current version of School Analytics allows you to export usage data captured since August 1, 2019. System Administrators can continue to access historical data for any information captured prior to August 1, 2019 via the Historical Data button.

School_Analytics_options.png

The System Logs tab enables you to view a running log of actions performed by individuals at your school or organization. Find out more information here: System Logs

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Exporting Analytics

System Administrators can export usage data as a CSV file for any data captured after August 1, 2019 using the new analytics system.

To export analytics captured after August 1, 2019:

  1. Click Tools in the header at the top of Schoology.
  2. Click School Analytics.
  3. Click Export Report.
  4. Under Select Date Range, select a date range to include in the export.01_Export_Date.png
  5. Click Next.
  6. Click Export Report to confirm your changes. An email notification will be sent to you when the file is ready to be downloaded, with a link to download.02_Export_Confirm.png
Note: If the export fails, an email notification is sent to the System Administrator that initiated the export.

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What information is provided in the new Export?

The new usage system tracks the following events:

Sessions — When a user:

  • Logs in
  • Comes back to the system after 30 mins of inactivity (but is already logged in)
  • Logs out

Course material views — When a user views a course material.

Course material time spent — The amount of time a user spends viewing a certain material.

Course material submissions — When a user submits an assignment (Schoology assignment or Google/OneDrive assignments), discussion, test/quiz, assessment, or managed assessment.

Course material grade changes — When an instructor changes a grade for a material.

Course material creation — When an instructor creates a new item in a course or copies an existing material from another course or resources to another course.

Resource creation — When a user creates a resource in personal, group, or school resources, including importing resources from outside of Schoology.

Update creation — When a user creates an update in a course, group or school page

Comment on Update — When a user comments on an update in a course, group or school page.

Private Message creation — When a user sends a private message. 

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Viewing the Exports file

Analytics are exported as a CSV file. Each row in the CSV represents:

  • A user
  • An action
  • A day
  • A total count of actions for that day
  • A timestamp for the last action of this type performed on that day

The columns include the following information:

  • Role Name
  • Schoology User ID
  • Unique User ID
  • Username
  • Action Type
  • Item Type
  • Item ID
  • Item Name
  • School/Building ID
  • School/Building Name
  • Course Code
  • Course Name
  • Section Name
  • Event Count
  • Last Event Timestamp

Action Type and Item Type include the following data values: 

Action Type

Item Type

  • CREATE
  • COMMENT
  • SUBMIT
  • READ
  • SESSION
  • DISCUSSION
  • ASSIGNMENT
  • TEST_QUIZ
  • ASSESSMENT
  • MANAGED_ASSESSMENT
  • FILE
  • LINK
  • EXTERNAL_TOOL
  • PAGE
  • MEDIA_ALBUM
  • SCORM_PACKAGE
  • WEB_PACKAGE
  • COURSE_FOLDER
  • GRADE_COLUMN
  • RESOURCE_FOLDER
  • RESOURCE_DISCUSSION
  • RESOURCE_ASSIGNMENT
  • RESOURCE_TEST_QUIZ 
  • RESOURCE_ASSESSMENT
  • RESOURCE_FILE
  • RESOURCE_LINK
  • RESOURCE_EXTERNAL_TOOL
  • RESOURCE_PAGE
  • RESOURCE_MEDIA_ALBUM
  • RESOURCE_SCORM_PACKAGE
  • RESOURCE_WEB_PACKAGE
  • RESOURCE_QUESTION_BANK
  • RESOURCE_QUESTION
  • MANAGED_ASSESSMENT_QUESTION_BANK
  • MANAGED_ASSESSMENT_QUESTION
  • UPDATE_POST
  • PRIVATE_MESSAGE

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View Historical Data

System Administrators can continue to access analytics data gathered prior to August 1, 2019 via the legacy School Analytics system.

To view analytics data captured prior to August 1, 2019:

  1. Click Tools in the header at the top of Schoology.
  2. Click School Analytics.
  3. Click Historical Data.

School_Analytics_options.png

Historical data is displayed in the legacy School Analytics system. Learn more about legacy School Analytics here.

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Coming Soon to School Analytics

School Analytics Dashboard

School Analytics will include a dashboard that displays a graph for overall usage data captured after August 1, 2019 across school buildings for Total Sessions and Total Active Users.

The new dashboard will also allow System Administrators to continue to access historical data captured prior to Aug 1, 2019 using the legacy School Analytics tool.

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