Scanning Paper Assessments (AMP only)

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This feature allows instructors to scan printed managed assessment answer sheets for automatic grading in Schoology (AMP only). Instructors may print answer sheets for managed assessments and scan students’ paper assessments via upload, mobile app or scanner for automatic grading.

This gives districts the ability to administer paper assessments and instructors save time by taking advantage of Schoology’s auto-grade functionality without manually entering answers. This is also beneficial for students with accessibility needs by ensuring paper-based assessments are easily brought into Schoology and analyzed.

Note: This feature is in Limited Availability and available for AMP only. If you’re a System Administrator and interested in this feature for your district, please reach out to your Client Success contact for more information.

Table of Contents

Printing Answer Sheets

Once a managed assessment has been created and distributed to course sections, instructors may print answer sheets for students to take the paper assessment. Answer sheets contain the following information:

  • Assessment title
  • Student name and email
  • Question number
  • Bubbles as answer choices
  • QR Code for scanning. Each QR code is unique to the student, the managed assessment, and the printed version of that answer sheet.

To print answer sheets:

  1. Open the managed assessment and click Grading.
  2. Click Actions in the upper-right corner.
  3. Select Print Answer Sheets from the drop-down menu.

    01a_AMP_Scan_Print.png
  4. Select the course sections or the students that will be taking paper assessments.

    GIF01_AMP_Scan_Print.gif
  5. Click Print.
    Note: You may be prompted to allow pop-ups in your browser. Ensure pop-ups are allowed to continue printing the answer sheets.
  6. A PDF file will automatically download to your computer.

    04_AMP_Scan_PDF_Preview.png
  7. Open the PDF file and click the printer icon from the file viewer to select your printer. A preview of the answer sheet will be displayed:

    05_AMP_Scan_PDF_Print.png
    Note: Ensure your printer settings are set to Print to Fit. The border of the answer sheet should fit around the entire page for the scanning function to work.
  8. Once the answer sheets are printed, a Printed status is displayed next to the student’s name in the assessment Grading > By Student view:

    06_AMP_Scan_Printed_Status.png
Note: When answer sheets are printed multiple times, each version of the printed answer sheet is shown under the Status column as Printed, and the status changes corresponding to the current activity for that submission i.e. Scores Pending or Completed: 06_AMP_Scan_Multiple_Status.png

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Scanning Answer Sheets

When students have completed the assessment, there are three options to scan the answer sheets for automatic grading.

Option 1 —  Paperscorer

Upload answer sheets from our partner app, Paperscorer. The app supports iOS and Android devices. The app can be downloaded from the App Store and Google Play.

GIF00_AMP_Scan.gif

  1. After you have installed the app, open it on your device and tap Click to score in the center of the screen.

    01_PS_Home.jpg
  2. Hold your device over the answer sheet until it recognizes the sheet (via the QR code on the bottom-right corner).
  3. Once the QR code is recognized, the image will automatically be captured and the screen will display the option to View Report or Next:

    04a_PS_Upload.jpg
    Next — Allows you to continue to upload answer sheets if you are uploading more than one.
    View Report — Displays the status of the upload. The status can be displayed as Processing, Scored, or Error:
    05_PS_View_Report_Scored_Processing.jpg

 

  1. Tap the status to view the captured answer sheet.

    You will see an Answer sheet uploaded successfully message displayed if the upload is successful:
    03_PS_Upload_Success.jpg
    An error message is displayed if the upload is not successful:
    06a_PS_View_Report_Errors.jpg     04_PS_Upload_Unsuccessful.jpg

 

Important Notes:

Errors will occur if:

  • The bubble marks are unidentifiable (for example, a bubble is marked, but only slightly or multiple bubbles are marked on one question.)
  • There are unidentified marks on the answer sheet such as eraser marks or white-out
  • The entire page border is not captured within the frame.
  • There is light glare on the image.

Review the error and attempt to upload again by following steps 1-3.

Option 2 — Upload Answer Sheets to Schoology

You can take a picture of your answer sheets from a device with a camera and upload it to a folder on your computer. Save the image files as JPEG or PDF files to bulk upload directly to the managed assessment.

To upload answer sheets to Schoology:

  1. Click Grading from the Assessment.
  2. Click Actions in the upper-right corner.
  3. Click Upload Answer Sheets

    08_AMP_Scan_Upload_Answer_Sheets.png
  4. Printing tips are displayed on the next screen. Click Add Sheets to start the upload process.

    08c_AMP_Scan_Upload_Tips.png
  5. Your file browser window will open up. Select the answer sheet files ready for upload. You may select multiple files using your device’s keyboard shortcuts to bulk upload files.

    08b_AMP_Scan_Upload_Answer_Sheets_Files_Selected.png
  6. After you have uploaded the answer sheets, a successful upload message is displayed:

    09_AMP_Scan_Upload_Success.png
  7. Click X in the upper-right corner to exit when you've finished uploading answer sheets or click Add Sheets to upload more answer sheets.

Option 3 — Send scanned PDFs to scan@paperscorer.com

You can load completed answer sheets into a standard scanner and email them to Paperscorer directly for automatic grading.

  1. From your flat scanner, select Scan to PDF then Send to email and enter scan@paperscorer.com on the scanner.
  2. Once the answers sheets are successfully scanned and sent to the email address, the sheets will be uploaded to the managed assessment and automatically graded.

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Viewing Submission Sheets

After a completed answer sheet has been scanned and graded, instructors and students can view the scanned image of the answer sheet from the managed assessment.

Instructors — To view submission sheets:

  1. Open the managed assessment and click Grading.
  2. For submission sheets that are pending scoring, instructors will see Scores Pending next to the student’s name from the By Student tab:

    10a_AMP_Scan_Scores_Pending.png
  3. Once the scoring is completed, a Completed status is displayed next to the student’s name:

    13_AMP_Scan_Completed_Status.png
  4. To view the submission, click the three dots to the far right of the student’s name and click View Submission Sheets.

    11aa_AMP_Scan_View_Submission_Sheets.png
  5. The submission sheet is displayed on the next page:

    11a_AMP_Scan_View_Submission_Sheets.png
  6. Click Done to navigate back to the managed assessment grading view.
  7. To unsubmit a paper submission, click the three dots to the far right of the student’s name and click Unsubmit.

Students — To view submission sheets:

  1. Open the managed assessment and click View Submission Sheets.

    11c_AMP_Scan_Student_View.png
  2. The submission sheet is displayed on the next page.

    11d_AMP_Scan_Student_View.png
  3. Click Done to navigate back to the managed assessment.

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Reviewing Upload Errors

Instructors may review and correct any upload errors that prevented the answer sheet from successfully uploading to the students’ submissions.

Errors may occur when:

  • The bubble marks are unidentifiable e.g a bubble is marked, but only slightly or multiple bubbles are marked on one question.
  • There are unidentified marks on the answer sheet such as eraser marks or white-out.
  • The entire page border is not captured within the frame.
  • There is light glare on the image.

To review upload errors:

  1. Open the managed assessment and click Grading.
  2. Click Resolve Now in the error message at the top of the assessment.

    14a_AMP_Scan_Error_Small.png
  3. Use the drop-down menu to select the student and submission to review the error. You can select the answers on behalf of the student:

    14f_AMP_Scan_Error.png
  4. Click Update to confirm the student’s submission. Any error corrections made will now be reflected in the Grading area.
  5. Click Re-Upload if you wish to upload another captured answer sheet. You will be prompted to select a file on your computer to upload.
  6. Click Skip to move to the next submission error.
    Note: Skipping a submission removes it from the error list.
  7. Click X in the upper-right to exit and return to the managed assessment.

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Frequently Asked Questions

Which question types are supported for scanning answer sheets?
You can currently print and scan answer sheets that contain:

  • Multiple choice - standard
  • Multiple choice - multiple response
  • True or false
  • Match list
  • Order List

Can I scan answer sheets that contain supported and unsupported questions?
If you attempt to print an answer sheet that contains both supported and unsupported question types, an error message will display:

01b_AMP_Scan_Print_Error.png

The message includes which questions are not supported and the question type. You must remove those questions before you can print the answer sheet.

Can I scan managed assessments that have randomized the order of questions?

No, the Randomize Order setting is currently not supported when using the scanning feature.

When configuring the settings for a managed assessment, this setting can be set to "Yes" when the assessment is distributed. This means the managed assessment will display the questions in a randomized order - only when students are submitting the test online. It is not supported when printing assessments.

Additionally, printed answer sheets will score the questions in the non-randomized order; that is the order in which they appear to the Assessment Team in AMP. This means Assessment Teams, when creating and distributing a managed assessment that may be printed and scanned, should not opt to randomly order their questions.

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