Assigning Section Override Roles (Enterprise Only)

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Section override roles give course administrators the ability to empower a co-teacher, teaching assistant, paraprofessional, or substitute teacher, to name just a few examples, with section-specific permissions that may be different than the global permissions they have with their organization-level role (such as teacher or student).  

Note: Section override roles are a limited availability feature. The ability for course administrators to set section override roles must first be enabled by a system administrator. Please reach out to your organization’s Support Contact with any questions.

There are six default categories that cover many likely role scenarios:

Role Name

May be great for...

Edit Grades / Edit Materials

  • Co-Teacher
  • Special Education Co-administrator
  • Substitute Teacher (Long Term)

Edit Grades / View Materials

  • Teaching Assistant

View Grades / Edit Materials

  • Teacher Advisor
  • Grade-Level Lead

View Grades / View Materials

  • Principal
  • Mentor teacher
  • Student Teacher

No Grades / Edit Materials

  • Curriculum team
  • Office Managers

No Grades / View Materials

  • Paraprofessionals
  • Substitute Teacher (Short-term)
  • Tutor or Advisor
  • Visiting Teacher

It’s important to remember that section override roles can both enable and disable permissions for users in specific sections.

  • For example, if a user has organization-level role permissions which allow them to Manage materials, but he or she is enrolled in a section with a section override role permission which does not allow them to Manage materials, then he or she will be losing permission to edit materials within that section.
  • Likewise, if a user has organization-level role permissions which do not allow them to Manage materials and is enrolled in a section with a section override role permission which enables them to Manage materials, then he or she will be gaining permission to edit materials within that section.
Note: If you aren't sure which permissions are available to a user based on their organization-level role, please reach out to your organization's Support Contact.

Section_override_roles_chart.png

Assigning roles within a course

To assign an override role to a member in a section you administer:

  1. Navigate to the Members page of the section.
  2. Click the gear icon to the right of a user’s name.
  3. Select Make Admin from the drop-down menu.
  4. At this point, the user is a course admin with organization-level permissions controlling what they can do in Schoology and this course section.
  5. After the user is an admin, click the gear icon again.
  6. You’ll see a new option, Set Section-level Role.
  7. Click on this to see the section override role options.
  8. A pop-up appears showing the options to either keep the user’s organization-level role or to assign a section-level role.
  9. Click Save to apply any changes.

Assign_section_override_role_in_members.gif

Icons

In Schoology, the crown icon is used to indicate admin-status in a course or group. However, if your Enterprise organization has enabled the Section Override Roles feature, you will see new icons:

  • shield_with_star.pngThe shield-with-star icon, indicating that a user is a course admin and their organization-level role permissions apply within that section. This icon also applies to group admins.
  • blank_shield_icon.pngThe blank shield icon, indicating that a user is a course admin with a section override role assigned in that section.

For example, in the screenshot below, the user is enrolled as a course admin in three courses. The user is enrolled with their organization-level role and permissions in Schoology Training Course. In AP Chemistry and AP Literature & Composition, a blank shield icon indicates that a section override role is in place that will override the user's organization-level role and permissions.

 Courses_dropdown_with_different_shields.png


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