Assigning Section Override Roles (Enterprise Instructors)

Follow

Section override roles give course administrators the ability to empower a co-teacher, teaching assistant, paraprofessional, or substitute teacher, to name just a few examples, with section-specific permissions that may be different than the global permissions they have with their organization-level role (such as teacher or student).  

Note: Section override roles are an optional feature. The ability for course administrators to set section override roles must first be enabled by a system administrator. Please reach out to your organization’s Support Contact with any questions.

There are six default categories that cover many likely role scenarios:

Role Name

May be great for...

Edit Grades / Edit Materials

  • Co-Teacher
  • Special Education Co-administrator
  • Substitute Teacher (Long Term)

Edit Grades / View Materials

  • Teaching Assistant

View Grades / Edit Materials

  • Teacher Advisor
  • Grade-Level Lead

View Grades / View Materials

  • Principal
  • Mentor teacher
  • Student Teacher

No Grades / Edit Materials

  • Curriculum team
  • Office Managers

No Grades / View Materials

  • Paraprofessionals
  • Substitute Teacher (Short-term)
  • Tutor or Advisor
  • Visiting Teacher

It’s important to remember that section override roles can both enable and disable permissions for users in specific sections.

  • For example, if a user has organization-level role permissions which allow them to Manage materials, but he or she is enrolled in a section with a section override role permission which does not allow them to Manage materials, then he or she will be losing permission to edit materials within that section.
  • Likewise, if a user has organization-level role permissions which do not allow them to Manage materials and is enrolled in a section with a section override role permission which enables them to Manage materials, then he or she will be gaining permission to edit materials within that section.
Note: If you aren't sure which permissions are available to a user based on their organization-level role, please reach out to your organization's Support Contact.

Section_override_roles_chart.png

Assigning roles within a course

To assign an override role to a member in a section you administer:

  1. Navigate to the Members page of the section.
  2. Click the gear icon to the right of a user’s name.
  3. Select Make Admin from the drop-down menu.
  4. At this point, the user is a course admin with organization-level permissions controlling what they can do in Schoology and this course section.
  5. After the user is an admin, click the gear icon again.
  6. You’ll see a new option, Set Section-level Role.
  7. Click on this to see the section override role options.
  8. A pop-up appears showing the options to either keep the user’s organization-level role or to assign a section-level role.
  9. Click Save to apply any changes.

Assign_section_override_role_in_members.gif

Icons

In Schoology, the shield icon is used to indicate admin status in a course or group. However, if your Enterprise organization has enabled the Section Override Roles feature, you may see different icons:

  • shield_with_star.pngThe shield-with-star icon, indicating that a user is a course admin and their organization-level role permissions apply within that section. This icon also applies to group admins.
  • shield_with_no_star.pngThe blank shield icon, indicating that a user is a course admin with a section override role assigned in that section. 

For example, in the screenshot below, the user is course admin with an organization-level role and permissions in Math 5: Section 2. In Math 5: Section 3, a blank shield icon indicates that a section override role is in place that overrides the user's organization-level role and permissions.

Section_Override_Roles_in_Courses_Dropdown.png

 


Comments

2 comments

  • Avatar
    Randy Hall

    I'm curious as to the rationale for why "Manage Course Grade Setup" is left "Enabled" at the "NO GRADES" setting of access. It seems to me that the ability to adversely modify grade weighting, categories, scales, how grades are calculated, and other critical factors that influence the actual grade book info viewed by parents and students contradicts the implied nomenclature of "NO GRADES." 

    What am I missing in understanding this current approach?

  • Avatar
    Nicki Shackleford
    Official comment

    Hi Randy,

    Thank you for reaching out! I have created a ticket for our Support Team so that we can follow up with you directly via email regarding what you are seeing using these section override roles.

    Best,

    Nicki Shackleford
    Knowledge Manager 
    Schoology, Inc.

Article is closed for comments.

Powered by Zendesk