Configuring Course Administrator Permissions

As the System Administrator of your organization, you can adjust the permissions settings for any role in your organization. From the Permissions area, you can enable or disable any feature on Schoology based on Roles. Each of the default roles come with default permissions.

Within the Courses realm of permissions, you can break down how users enrolled as a Course Admin can view and edit courses based on their role.

Course_Admin_View_Permissions.png

For example, in English 1120: Section 1, the TA is Rosie. Rosie’s organization-level role in Schoology is Teaching Assistant. This is a custom role that was created her System Administrator, specifically for the needs of this role at Rosie’s school. In this example, the Teaching Assistant role has the following permissions disabled:

  • As a course admin this role can… > Manage materials
  • As a course admin this role can… > Manage submissions
  • As a course admin this role can… > Manage gradebook
  • As a course admin this role can… > Mange course grade setup
Note: If a user, such as an internal Help Desk Assistant, needs view-only access to all courses within your school or organization, check out the View courses permission within the Administration Settings permissions. Learn more about this permission here.

For a closer look at these permissions, use the links below to jump to an area of the guide:

Manage materials

As a course admin this role can… Manage materials gives permission to Add Materials, edit materials, and Bulk Edit materials in the course. This permission also provides access to the  Grade Setup area.

Note: If a course admin has permission to Manage materials, but not permission to Manage course grade setup, then the user will only have edit access to add, edit, and copy Grading Scales and Rubrics for the course. The rest of the Grade Setup page will be view-only.

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Manage submissions

As a course admin this role can… Manage submissions gives permission to view and comment on student submissions to graded materials in a course.

Note: If a course admin has permission to Manage submissions, but not permission to Manage gradebook, then the course admin will not have access to grade the submissions.

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View gradebook

As of January 19, 2018, System Admins now see the View gradebook permission under As a course admin this role can…

View_Gradebook_permission.png

View gradebook alone does not enable a course admin to edit grades or comments in the gradebook or enter grades on submissions with the course materials. To provide these permissions, you must also enable the Manage gradebook permission.

Manage gradebook can only be enabled in tandem with View gradebook permission. When enabled, in addition to the permissions provided via View gradebook, this permission enables course admins to make changes in the Gradebook area of their courses.

Note: If the course admin has any other permissions enabled under As a course admin this role can… then he or she will see a view-only version of Grade Setup. However, they will not see the Gradebook option in the left-hand menu without at least the View gradebook permission enabled.

As a System Admin, you have the option to grant Course Admins in a specific role one of three different experiences with graded materials in their course(s):

The role has neither View gradebook nor Manage gradebook enabled

In this scenario, course admins cannot access the Gradebook in their courses and cannot view or edit any grades on course materials. If the course admin has Manage submissions enabled, then he or she can view student submissions from the material itself, but cannot view or edit grades for those submissions on the material page or in the gradebook.

View_only_grade_setup.png

Above, the view as a course admin with view-only access to Grade Setup, but without permission to View gradebook or Manage gradebook.

The role has View gradebook enabled, but Manage gradebook disabled

In this scenario, course admins can view — but not edit — any grades, exceptions, or grade comments that have already been added in the gradebook. The course admin can export grade data and view student grade reports.

If the course admin has Manage submissions enabled, then he or she can view grades on submissions, but he or she cannot edit grades for the submissions.

 View_only_Gradebook.png

Above, the view as a course admin with permission to View gradebook, but not Manage gradebook.

The role has both View gradebook and Manage gradebook enabled

In this scenario, the course admin has full ability to view and edit grades, exceptions, and grade comments in the course gradebook. The course admin can export grade data and view student grade reports. If the course admin has Manage submissions enabled, then he or she can view and edit submissions and grades on submissions.

Manage_Gradebook.png

Above, the view as a course admin with permission to View gradebook and Manage gradebook.

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Manage course grade setup

As of January 23rd, 2018, System Admins now see the Manage course grade setup permission under As a course admin this role can…

Mange_course_grade_setup_permission.png

A course admin with any of the As a course admin this role can... permissions enabled will have view-only access to the Grade Setup page by default. Course Admins can see Grade Setup in the left-hand menu.

View_only_access_to_grade_setup.png

Above, the view as a course admin with permission to Manage course grade setup disabled.

To grant a role permission to edit any of the fields present on the Grade Setup page, enable Manage course grade setup for that role.

Manage_course_grade_setup.png

Above, the view as a course admin with permission to Manage course grade setup enabled.

Note: Prior to January 23, 2018, a user’s permission to edit fields on the course Grade Setup page was controlled by the permission Manage materials.

When users have Manage course grade setup enabled, they can make changes to the following areas on the grade setup page:

  • Categories Includes creating, editing, weighting, and starring categories
  • Grading Periods & Final Weights Includes dragging and dropping midterm/final items and weighting grading periods
  • Final Grade Settings Includes changing the scale, rounding period/final grades, and adjusting checkboxes for a variety of gradebook settings
  • Copy Settings Includes copying categories to other course sections

When users have Manage course grade setup disabled, they have view-only access to these areas in Grade Setup.

Users must also have Manage course grade setup enabled to add new grading categories while adding/editing course materials.

Create_category_materials.png

Note: The ability to add, edit, and copy grading scales and rubrics remains associated with the Manage materials permission. User must have this permission enabled to make any changes to scales or rubrics on the Grade Setup page.

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