1. Schoology Support
  2. System Administrators
  3. Importing and Exporting
  1. Schoology Support
  2. System Administrators
  3. Importing and Exporting

Using the Delete Tab: Removing Courses and Sections

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From the Delete tab on the Import page, you can automatically:

Note: Schoology is optimized to process imports and exports (auto or manual) most quickly between the hours of 7pm to 6am Eastern Time (ET) from Monday to Sunday. Imports or exports that are run outside of this window will be slower to complete. Schoology strongly recommends performing or scheduling all imports, exports, and bulk deletions during this time frame, including manual imports as well as scheduled auto-imports, for optimal performance.

Deleting Courses and Sections

Removing courses and sections using the Delete tab actually moves them to a Deleted Courses area. They remain in your organization’s account, and you can restore them at any time.

Step 1—Export files

Before importing a CSV file to delete courses or sections, you must first download the file from the Export area. See this article for information on how to export files.

When selecting the fields to include in the export file, you must include:

Type of content to delete

 Field name

Courses

 Course NID

Sections

 Section NID
  • These are the values that will be used to delete content from Schoology.
  • You must export one file for each course and section, and then import each file separately to remove each from your organization.
  • Also be sure to include a field that you can use to identify what you want removed—for example, Course Name and Section Name for courses and sections, respectively.

Step 2—Edit the files

  • Courses—Delete the courses in the exported spreadsheet that you do not want to archive and you wish to remain active.
    Note: Deleting courses also deletes all sections that are in those courses.
  • Sections—Delete the sections that you do not wish to archive and you want to remain active.

Step 3—Import Courses and Sections Files

  1. Click the Attach File button, and then browse to and select the spreadsheet to import.
  2. Click Continue.
  3. Match what is displayed under each Schoology Field listed below:
    • Course NID
    • Section NID

The Preview columns display the values from the first three rows in the respective column from the attached spreadsheet.

  1. Click Next.
  2. Confirm the correct set of courses or sections are displayed in the Deleted section and then click Run.

The courses or sections from the spreadsheet now are in the Deleted Courses area. 

Viewing and Restoring Deleted Courses

  1. Click Courses
  2. Select My Courses to the right.

    RestoreDeletedCallOut.png

  3. Click Deleted Courses to view the list of courses.

    Screen_Shot_2018-06-05_at_09.39.52_AM.png

  4. Check the box next to a course to select it.
  5. Click Restore to move the course back to an active state.

    Screen_Shot_2018-06-05_at_09.41.06_AM.png

    In the above screenshot, for example, clicking Restore will move English 101: Section 1 back to an active state. As long as it is associated with an active grading period, it will be available from the Courses dropdown menu.
Note: Deleted Courses should not be confused with Archived Courses, which happens when an active (non-deleted) course is associated with a grading period that has passed. Review this article for more information on Archived Courses.

Comments

2 comments

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  • Avatar
    Seattle Admin

    Is this statement correct?

    • You must export one file for each course and section, and then import each file separately to remove each from your organization.

    We can't do this in bulk? Isn't that the whole point of using the Delete import?

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  • Avatar
    Charles Black

    Hello Seattle!

    I can understand how that statement is a bit confusing and we will clarify that within this article based on your feedback. (Thanks!)

    Keep in mind, sections are a subset of courses. Therefore, the process of deleting courses via Import, must be performed separately from deleting sections via Import. What you'll end up with is one file with all of the sections you want to delete, and a separate file with all of the courses you want to delete. The interface is set up to only accept one of these files at a time:

    I hope this helps clarify the intentions of the documentation, and the functionality of the Import > Delete process.

    Please let me know if you have any other questions, happy to help!

    Charles
    Knowledge Management & Community Specialist
    Schoology, Inc.

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