How Do I Use Exceptions in My Gradebook?

You can add an exception to any Assignment, Discussion, or Test or Quiz in your Schoology gradebook to denote that a student's submission is Excused, Incomplete, or Missing.

To add an exception, point your mouse over the gradebook cell and click the flag that displays in the lower-left corner:

Select an exception from the menu to place the icon in the cell corresponding to a student's submission.

Note: To remove an exception from your gradebook, click on the exception icon, and deselect your exception from the menu.

Neither Excused nor Incomplete exceptions factor into the student's overall grade in Schoology. From a calculation perspective, marking a gradebook cell as Excused or Incomplete is the same as leaving it blank. Applying either does not penalize students or affect their overall grade.

The Excused and Incomplete icons simply serve as a visual reminder to the course admin that the student has either been excused or their submission is incomplete, to help avoid later confusion as to why that cell for that student is blank or unscored. 

 

In the screenshots above, the green icon indicates that the student is Excused from completing the assignment. The orange icon indicates the student made an Incomplete submission. These cells contain null values, meaning that neither the possible points for this assignment nor the exception code are factored into the student's overall grade.

Marking a cell as Missing, however, does penalize the student's grade. Giving a student a Missing is the calculation equivalent to giving the student a zero. Selecting the Missing exceptions also adds a zero score in the cell:

This assignment has been marked Missing in the gradebook. This student has received a 0/4 on this assignment.

Using Exceptions with Overdue Items

Marking an overdue item Excused or Missing removes the item from a student's Overdue notifications. Marking an overdue item Incomplete does not remove the item from a student's Overdue notifications.

Locking Assignments

Students are still able to make submissions to the item even if you have entered an exception code into the gradebook. You receive the same new assignment notifications as you normally do. If you would like to prevent students from making further submissions to an assignment, you can lock it by clicking on the gear icon to the right of the item and selecting Edit. In the Advanced row, click the Lock icon to lock down the assignment and prevent future submissions.

Using exceptions with auto-graded tests or quizzes

If a student completes an auto-graded test or quiz after you've added an exception–for example, if you mark it Missing but enable a student to make it up later–you can accept the auto-generated grade and override the exception directly from the cell in the gradebook.

A test that has an override available displays with a black dot on the Test icon in the upper-right corner of the cell: 

To clear the exception and accept the score of the test, click the test icon and select Update Grade in the window that displays. Select Keep Override to clear the new grade and remove the black dot from the test.

Select View Submission to open a new browser tab and review the student's test.

Using the Excused exception with Student Completion

You can use the Excused exception to bypass materials on which you have set up student completion requirements. For example, if a student is absent and makes up a required assignment with a different make-up project, or a student is new to class and doesn't need to start at the beginning of a folder with completion rules.

Will Exceptions Sync Over to My SIS Gradebook?

Currently, the only exception passback available via integration with Schoology is the Missing exception with the Skyward integration. Items flagged as Missing in the Schoology Gradebook pass back as a score of zero with the corresponding Skyward Missing flag also added.

If you integrate your Schoology Gradebook with a different SIS, exceptions do not pass back to your SIS gradebook during the sync.

All Excused and Incomplete exceptions pass to SIS Gradebooks as null values. If you apply an Excused or Incomplete exception in your Schoology gradebook, the corresponding cells in the SIS are blank.

For SIS Gradebooks other than Skyward, Missing exceptions pass back as a score of zero.  

Important Note: To ensure that your students' overall grades in Schoology calculate as similarly as possible to the calculation in your SIS gradebook, make sure you've configured your SIS gradebook to calculate blank cells in the same way as the Schoology gradebook.

In other words, make sure to configure your SIS gradebook to mark blank cells as a zero, instead of configuring it to ignore blank cells.

  • PowerSchool: The PowerTeacher gradebook does not penalize students for blank cells. This means that PowerSchool handles the cells that correspond to Excused and Incomplete exceptions the same way that Schoology does. You do not need to take any steps in your PowerTeacher gradebook to ensure grades calculate in the same way.
  • eSchoolPlus: If you would like your eSchoolPlus gradebook to treat the Incomplete and Excused exceptions the same as Schoology, you must select Exclude missing scores from average in your eSchoolPlus TAC. 
  • Skyward: If you use Excused and Incomplete exceptions in Schoology, you can leave blank cells as unscored in your Skyward gradebook, as long as you do not use the Mark unscored as 0 and Missing option. This ensures that the null values passed from Schoology as a result of the Incomplete and Excused exceptions do not count against student grades.
    Missing exceptions pass back to the Skyward gradebook with a score of zero and the corresponding Missing exception flagged, as well.
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