How Do I Use the Microsoft OneDrive for Business app?

The Microsoft OneDrive app is one of the Resource Apps available in Schoology. Use Resource Apps to integrate third-party content directly into the Resource Center. This means that you can consolidate all of your personal, shared, public, and external instructional resources in one place.

With this integration you can:

  • Access all of your OneDrive content from your Schoology Resources.
  • Import your OneDrive content to courses and groups.
  • Attach your OneDrive content to Updates, Discussions, Assignments–all areas where attachments are available.
  • Embed your OneDrive content directly into Assignments, Test/Quiz questions, and Pages.
  • Accept submissions from students who are connected to OneDrive.

Install the App to Your Resources

  1. In the top menu, click Resources and select Apps.
  2. Click Install Apps in the My Resource Apps list.
  3. Select the option to install Microsoft OneDrive.

You can also install the OneDrive app to your Resources from the App Center:

  1. Click on the App Center on the left menu of your Home page.
  2. Find the Microsoft OneDrive app.
  3. Click on the app and click on the button to Install Resource App.
  4. To add the app to your Resources, select the option to Install for Me.
  5. Enable the option to Add to My Resources.
  6. Click Install and follow the steps listed above.

Connect to Your OneDrive for Business Account

  1. Once the app is installed, click Authorize to approve OneDrive's access to your Schoology account.
  2. Enter your username/email address and password, and click Connect.

All of your OneDrive content automatically populates your Resources area.

Add OneDrive Content from Resources

  1. Make sure you're logged in to your OneDrive for Business account.
  2. Import content:
    • To import a single file, click the gear icon next to that file and then click Import as File.
    • To import one or more files at once, click the check box next to each file you want to add, click Import, and then select Import as File.
  3. Choose where you want to copy the files:
    • Add to one or more courses – Click the check boxes next to each course in the Add to Course list, or click Select All to highlight all the courses in the list.
    • Add to your resources in the Copy to Resources section:
      1. In the Collection menu, choose a resource collection – choose Home for Personal Resources, or a Group Resource collection.
      2. In the Folder menu, select the folder to which you want to add the OneDrive file.
        For example, in the following screenshots, the selected files will be added to the Schoology Student Course folder that is in the Schoology Educators Group Resource.

        Collection Menu Folder Menu
  4. Click Copy Item to add the content in the area you selected.
Note: You can only import files as copies of the original OneDrive content, not as linked files that automatically sync from OneDrive to Schoology. 

Add OneDrive Resources from Directly Within a Course

  1. Point your cursor where you want to add the resource and click the dotted green line that displays.
  2. Click Import from Resources to open your Resources collection.
  3. Click Apps and select Microsoft OneDrive.
  4. Select the resources from your OneDrive list to add to the course.
  5. Click Import and select Import as File.
    Note: The Import menu displays after you choose a file to import.

Add Microsoft OneDrive Content to Your Course Materials

You can insert items from your Microsoft OneDrive directly into your assignments, test/quiz questions, and pages using the Insert Content tool in the Rich Text Editor.

To insert Microsoft OneDrive items:

  1. Click Add Materials and a material type, or open an existing item in your course.
  2. Click the Insert Content icon insert_content.jpg along the top of the Rich Text Editor.
  3. Select Microsoft OneDrive from the dropdown menu.
  4. Select the resources from your Microsoft OneDrive to add to the item.
  5. Click Options and choose to import the content as:
    • Import Embed–Embed the file directly in the Schoology item.
      Due to Microsoft limitations, this file embeds as a view-only file regardless of the permissions set in Microsoft by the user. Users cannot edit the file from within the Schoology iframe. All users who can access the Schoology page with the embedded doc can see its contents.
      Note: You can only use the Import Embed option for Microsoft documents (.doc), powerpoints (.ppt), and four-letter .xlsx files. You can add all other file types, including 3-letter .xls files, via one of the link options below. 
    • Import As Link–Add an import link of the OneDrive file in the body of the RTE.
      This option changes the permissions on the file so that anyone with the link can view the file. The permissions on the file are therefore “view only” for any user. Users accessing this link will not have edit access unless the owner of the file makes that change to the file directly from within OneDrive.
    • Import Private Link–Add an import link of the OneDrive file in the body of the RTE.
      This option does not alter the share permissions on the original file, and respects the share permissions the user put in place. This means that a Schoology user who attempts to open this link but does not have the correct permissions in OneDrive will not be able to open it. The file owners can modify the permissions from within OneDrive after saving their Schoology material if they need to retroactively adjust access.
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