How to use the Conferences app (Enterprise only)

Follow

Looking for a professional solution for video conference within Schoology? Schoology Conferences provides real-time sharing of audio, video, slides, chat, and screen. Schoology Conferences enables schools and organizations to deliver a high quality learning experience to remote students.

Using the Conferences app, course and group admins can create, plan, and hold live audio and video conferences with up to 100 participants.

Note: The Conferences app is hosted by Blindside Networks. Organizations that have their own Premium licensing with Blindside Networks also have access to an additional set of features.

You can use the links below to jump to a specific area of the guide:

Install the App to Your Courses and Groups

Instructors can install Conferences from the Schoology App Center directly to each course and group they administer. System Administrators can install the app for all courses and/or groups in their organization.

Only course and group admins can create and start a video conference, but by default all course members can participate. To prevent other members from participating in video conferencing, select Course/Group admins only when installing the app.

To install the Conferences app from the App Center as a System Administrator:

  1. Click the App Center icon at the top of Schoology, then click App Center.
  2. Locate the Conferences app and click the title.
  3. Click Install App.
  4. Click Add to Organization.
  5. You will be taken to Organization Apps to continue installation.
  6. Click Install/Remove.
  7. Select the box next to All Course and/or All Groups.
  8. If desired, check Course admins only or Group admins only to prevent other members from participating in the conferencing.
  9. Click Submit.
  10. Click Configure to approve the app for your organization. If you have a Premium license for BigBlueButton, this is where you can enter your credentials provided by Blindside Networks.

ConferencesSAInstall.gif

Back to top

Create a Video Conference

If you are the course or group admin you can create a new video conference after installing Conferences:

  1. Click the Conferences app in the left menu in a course or group where it is installed.
  2. Click + Create New Conference.
  3. Name the conference and set its start time. You can also include an optional end time.
  4. Use the gear  to the right of a specific conference to edit the title, start, and end times or to delete the conference.

Create as many conferences as you like. Upcoming conferences will appear in the Active tab. A list of past conferences displays in the Completed tab. Recordings of completed conferences will remain available for 7 days after the end of the conference.

Note: Users in schools with Premium Tier BigBlueButton licenses do not have the 7-day limit and may access recorded sessions at any time after they are posted.

ConferenceCreate.gif

Back to top

Conducting Your Video Conference

As the admin for your course or group, you must click the Start Conference button within the app to begin the video conference. Even if the Start Time has passed, your conference will not begin until you start the session.

Upon launching or joining a video conference, BigBlueButton opens in a new tab. Follow the prompts to test your audio and microphone.

During a conference you can:

  • Record a live video conference.
  • Upload documents and teach using an interactive whiteboard.
  • Make live annotations.
  • Chat instantly with all attendees or individuals.
  • Moderate the live discussion by muting participants and allowing them to raise their hands.

Students will also be able to:

  • Make live notations on a shared, multi-user whiteboard.
  • Take notes via a collaborative notepad, and later download them.

Screen_Shot_2017-09-20_at_10.33.21_AM.pngScreen_Shot_2017-09-20_at_10.37.28_AM.png

Back to top

Joining a Video Conference

After you begin a video conference, course and group members can join your session by:

  1. Clicking Conferences in the left menu.
  2. Clicking the title of the video conference.

Screen_Shot_2018-06-29_at_12.21.35_PM.png

Notes:
  • Members can only join sessions with a status of In Progress, which indicates that the Admin has started the session.
  • Up to 100 course or group members can participate in a conference simultaneously.
  • Members of courses with linked sections can join the same conference when accessing the Conferences app on the left-hand side of the course menu.
  • The number of participants who can share their webcam depends on the user’s bandwidth.  
  • Admins in schools with Premium BigBlueButton licenses may also invite guests into a session via an invite URL, or post a dial-in number to the voice conference bridge.

Back to top

Ending the Video Conference

To end the video conference, the course or group admin must select End Conference within Schoology. Participants can exit a conference by closing the browser.

Screen_Shot_2018-06-29_at_12.23.36_PM.png

Conferences saves recorded sessions for 7 days. To view a recorded session during this time, select the Completed tab within the app and click Play.

Notes:
  • Users in schools with Premium Tier BigBlueButton licenses do not have the 7-day limit and may access recorded sessions at any time after they are posted. 
  • It may take several minutes after the conference has ended for recordings to appear in the Completed area.

To delete an Active or Completed conference, click the gear icon to the right of the conference and select Delete.

If you have questions regarding your video and audio configurations, or to view a full tutorial of the app, visit the BigBlueButton Video page.

Back to top


Comments

0 comments

Please sign in to leave a comment.

Powered by Zendesk