Google Drive Resource App: What do the Different Import Options Mean?

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The Google Drive Resource app is one of the Resource Apps available in Schoology. Use Resource Apps to integrate third-party content directly into the Resource Center and consolidate all of your personal, shared, public, and external instructional resources in one place.

Import Options

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There are several import options depending on the area of Schoology in which you're importing Google content. Read this article for an outline of each area in Schoology in which you can import Google content and the available import options and permissions implications.

Note: Learn more about using the Google Drive Resource App here.

Resources

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Use the Google Drive Resource app to add content to a course or to a Resource Collection.

Choose whether you want to import the content as a:

  • File: Create a static copy of the Google Drive resource in your Schoology course. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in the course.
    Note: The imported file also displays with the file extension, such as .docx for an imported Google Doc.
  • Link: Import a linked version of the document to Schoology.
    Note: Any user with access may view, edit, and save the linked resource.
  • Private Link: A linked document that only you are able to access.
    • This option does not change the share permissions on the original file and respects the share permissions the user put in place in Google. For example, if a Schoology user who attempts to open this link does not have the correct permissions in Google, they will not be able to open this link.

Course

Add Google content to your course materials or import Google content when creating new course material, all from directly within a course. 

Insert Content

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Insert items from your Google Drive directly into the description of your assignments, test/quiz questions, discussions, pages, and folders using the Insert Content tool in the Rich Text Editor.

Choose whether you want to import the content as a:

  • Link: Import a linked version of the document to Schoology. Edits made in Schoology also change the original version in Google Drive.
    • Adds an import link of the Google file in the body of the Rich Text Editor tool in Schoology and changes the share permissions on the file so that "anyone with the link can view" the file in Schoology.
Note: A linked resource may be viewed, edited, and saved by any user who is able to access the document.
  • Private Link: A linked document that only you are able to access.
    • Adds an import link of the Google file in the body of the Rich Text Editor tool in Schoology.  However, this option does not change the share permissions on the original file and respects the share permissions the user put in place in Google. For example, if a Schoology user who attempts to open this link does not have the correct permissions in Google, they will not be able to open this link.
  • Embed: Embed the Google Drive resource as an iframe within the material. Edits made to the resource in Google Drive will be reflected in the embedded version in Schoology.
    • The file will display as embedded inside of the Schoology iframe.  All users who have access to the Schoology page in which the doc is embedded are able to see the contents of the doc. Schoology does not change the share permissions on the file.

Attach a Resource

Along the bottom panel of the Rich Text Editor, you can click the Resource option to access the Google Drive Resource app and attach a Google Drive resource to your material or an update.

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Choose whether you want to import the content as a:

  • Link: Import a linked version of the document to Schoology. Edits made in Schoology also change the original version in Google Drive.
    • Adds an import link of the Google file in the body of the Rich Text Editor tool in Schoology and changes the share permissions on the file so that "anyone with the link can view" the file in Schoology.
Note: A linked resource may be viewed, edited, and saved by any user who is able to access the document.
  • Private Link: A linked document that only you are able to access.
    • Adds an import link of the Google file in the body of the Rich Text Editor tool in Schoology.  However, this option does not change the share permissions on the original file and respects the share permissions the user put in place in Google. For example, if a Schoology user who attempts to open this link does not have the correct permissions in Google, they will not be able to open this link.
  • Embed: Embed the Google Drive resource as an iframe within the material. Edits made to the resource in Google Drive will be reflected in the embedded version in Schoology.
    • The file will display as embedded inside of the Schoology iframe.  All users who have access to the Schoology page in which the doc is embedded are able to see the contents of the doc. Schoology does not change the share permissions on the file.

Import from Resources

You can opt to Import from Resources from the course Materials page.

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Choose whether you want to import the content as a:

  • File: Create a static copy of the Google Drive resource in your Schoology course. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in the course.
    Note: The imported file also displays with the file extension, such as .docx for an imported Google Doc.
  • Link: Import a linked version of the document to Schoology.
    Note: Any user with access may view, edit, and save the linked resource.
  • Private Link: A linked document that only you are able to access.
    • This option does not change the share permissions on the original file and respects the share permissions the user put in place in Google. For example, if a Schoology user who attempts to open this link does not have the correct permissions in Google, they will not be able to open this link.
  • Embed: Embed the Google Drive resource as an iframe within the material. Edits made to the resource in Google Drive will be reflected in the embedded version in Schoology.
    • The file will display as embedded inside of the Schoology iframe.  All users who have access to the Schoology page in which the doc is embedded are able to see the contents of the doc. Schoology does not change the share permissions on the file.

Submit Assignments

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Students can submit Google content to an assignment using the Google Drive Resource app, which they can access from the Resources tab. Learn more about using the Google Drive Resource app to submit assignments here.

Students can import the content as a:

  • File: Create a static copy of the Google Drive resource in your submission. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in the course.
    Note: The imported file also displays with the file extension, such as .docx for an imported Google Doc.

Students may also submit Google Drive content from the Create tab, using the Insert Content menu in the Rich Text Editor. Schoology strongly recommends that students use the Resources tab workflow to submit Google Drive content. However, if students do submit via the Create tab, they can only successfully import the content as a:

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  • Link: Import a linked version of the document to Schoology.
    Note: Any user with access may view, edit, and save the linked resource.

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