Guide to Schoology Groups

Groups are an excellent way to connect with people locally and worldwide. Depending on the permission settings at the administrative level, educators, parents, and even students can create or join Groups. They can be used to connect, collaborate, share materials, learn “best practices,” and more. There are so many different ways to use the Groups feature, they may become a vital part of your educational management.

Click these links to jump to a specific area of the guide:

Create and Join Groups

Create Groups

You can create a group from Groups in the top menu of your homepage. To create a group, follow these steps:

  1. Select the Groups drop-down menu and click Create.
  2. Fill out the Group form.
    • Write a Description (optional).
    • Set Privacy to customize who can view the group.
    • Set Access to customize who can join the group.
  3. Click Create to finish.

Once you have created a group, you are now a Group Admin. In your Groups drop-down menu, groups you administer are marked by the crown icons.

Join Groups

You can also join existing groups by selecting the Groups drop-down menu and clicking Join. A pop-up window will appear asking you for an access code. Enter the access code given to you by the group's administrator. The format for the code should be XXXX-XXXX. Once you join a group, you will begin receiving updates, posts, comments, and event notifications from the group.

Reorder Groups in Your Drop-Down Menu

Click the arrow icon in the lower right corner of the drop-down menu to drag and drop your groups into a different order in the list.

Groups at your School

You can see all groups in which you are enrolled, as well as groups at your school, by clicking See All in the bottom right corner of the Groups drop-down menu.

Administering Groups

In your Groups drop-down menu, groups you administer are marked by the crown icons. You may be a Group Administrator if you created the group, or if the person who created the group made you an admin at a later time.

Public Schoology Groups

Schoology has also created open groups based on areas of study and teaching techniques. You can view and join the Public Schoology Groups by clicking Find Public Groups at the top of your Groups drop-down. 

Note: Based on the settings at your organization, you may not be able to join open groups. Please contact your System Administrator with any questions on this.

Group Updates

Updates are meant to be brief messages posted to your group. When updates are posted to your group, they will appear in the Updates section of your group as well as on each in the Recent Activity area of members in your group.

By default, any member can post updates. If you are a group administrator, you can limit this ability to only other group administrators. To do so, follow these steps:

  1. Select a Group from the Groups drop-down in the top menu.
  2. Go to Group Options in the left menu of the group page and click Edit Info.
  3. Click Settings to the right of the Info tab.
  4. Click All Members in the Post group updates row to enable or disable this feature.
  5. Click Save Changes to complete.

Group Polls

You can post a Poll in your group to receive live feedback as members vote. To create a poll, please follow these steps:

  1. Select a Group Profile from the Groups drop-down menu.
  2. Type an update in the text box at the top.
  3. Click the poll icon under the text box.
  4. Two fields will appear by default. If you'd like to add more options, click Add Option below the fields.
  5. Click Post to complete.

Note: You can also create group updates from the Home page by clicking Update near to the top of the page and following the steps above. 

Group Discussions

Group discussions are a great way for members to engage in interests outside or in conjunction with the classroom. To add a discussion to your group, follow these steps:

  1. Select a Group from the Groups drop-down in the top menu.
  2. Click Discussions in the left-hand menu.
  3. Click Add Discussion.
  4. Add a title and description (optional) to the discussion.
  5. Click Create to complete.

By default, any member can add discussion threads to the group. If you are a group administrator, you can limit this ability to only other group administrators. To do so, follow these steps:

  1. Select a Group from the Groups drop-down in the top menu.
  2. Go to Group Options in the left menu of the group page and click Edit Info.
  3. Click on the Settings area to the right of the Info tab.
  4. Use the Allow Members to Post on Group Feed option to enable or disable this feature.
  5. Click Save Changes to complete.

Group Albums

Group Albums are another great way for members to share photos and media files with each other. As Group Admin, you must add media albums in the group in order for members to participate in the albums. To add an album, follow these steps:

  1. Select a Group from the Groups drop-down in the top menu.
  2. Click Albums in the left-hand menu.
  3. Click Add Album.
  4. Add a title and description (optional) to the album.
    • The option to Allow Comments will allow members to add comments to uploaded photos and media.
    • The option to Allow Students to Add Media will allow members of the course to upload photos and media to the album. This will also allow students to edit or delete only the content they have uploaded to the album.
  5. Click Create to complete. 

Add Group Members

Go to the group profile by selecting a group from the Groups drop-down in the top menu, or click See All for a complete list of your groups. You can add members to your group by distributing the Group Access Code.

Using an Access Code

Each group has a 10-digit access code (in a green box) located in the left menu of the Group Page, and also in the Members tab. To use an access code to join a group, follow these steps:

  1. Locate the Groups drop-down in the top menu.
  2. Click Join at the bottom of the list.
  3. Enter your Access Code.
  4. Click Join to complete.

Require Approval

If you would like to manually approve each user who uses the access code before they can join the group, follow these steps from the Group Profile:

  1. Navigate to the Group Profile.
  2. Click Members in the left-hand menu.
  3. Look for the Require Approval checkbox below the Access Code on the right.
  4. Click the checkbox to require approval moving forward.

Using Add Members (Enterprise)

Some instructor accounts see an Add Members button above the access code. Instructors with this button available on their Group Page can add members by following these steps:

  1. Select the Groups drop-down in the top menu.
  2. Click Members in the left-hand menu.
  3. Click Add Members.
  4. Select member(s) to invite to the group.
    • You will see a selected count in the upper right corner.
    • You can also search or browse for each user, without affecting the previously selected members.
    • If there are multiple school buildings in your organization, you may need to use the filter to search for the school in which the user is enrolled.
    • If cannot locate the user you wish to add, check to confirm whether they are already enrolled in the group. Enrolled group members will not appear in the Add Members search results.
  5. Click Add Members to finish.
Notes: 
  • The Add Members button is only available for Enterprise accounts.
  • Basic Student accounts and Basic Parent accounts cannot join Enterprise Groups, however, Basic Instructors accounts can join via a Group Access Code.

Group Resources

Group Resources is an area for members to share files and links that pertain to their interests. One of the unique features of this area is that you may allow other members to add to the Resources section.

To allow members to add resources, follow these steps:

  1. Select a Group Profile from Group drop-down.
  2. Click Group Options in the left-hand menu.
  3. Click Edit Info.
  4. Click Settings to the right of the Info tab.
  5. In the Group Privacy Settings, be sure the Resources row is set to Group or higher.
  6. In the Other Settings section, check All Members in the Create Resources row.
  7. Click Save Changes complete.

Archive Groups

To archive groups, follow these steps:

  1. Locate the Groups dropdown in the top menu.
  2. Select the option to See All in the lower right corner of the drop-down.
  3. Click the gear icon to the right of the group you'd like to archive.
  4. Select Archive.
  5. If you're sure you'd like to archive the group, submit the form.

Administrators of the group can continue to access the group from the Archived area of Group Listing

Note: Members can continue to participate in the archived Group as long as a System Admin enables the View Archived Groups permission. System Administrators can manage this permission from the Groups section of Manage Users > Permissions. If you do not want Group members to have access to archived Groups, the System Administrator must disable the permission. 

To restore an archived group:

  1. Click the Groups drop-down menu at the top of the page.
  2. Select See All.
  3. Click Archived.
  4. Click the gear to the right of the group you'd like to restore.
  5. Select Restore.
  6. If you're sure you'd like to restore the group, submit the form.

Note: Restoring a group will allow group members to access and to participate in the group. No group content or enrollment will be lost during the archival process.

Delete Groups

To delete groups, follow these steps:

  1. Locate the Groups drop-down in the top menu.
  2. Select See All in the lower right corner of the drop-down.
  3. Click the gear to the right of the group you'd like to delete.
  4. Select Delete.
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