Guide to Schoology Groups

Follow

Groups are an excellent way to connect with people locally and worldwide. Depending on the permission settings at the administrative level, educators, parents, and even students can create or join Groups. They can be used to connect, collaborate, share materials, learn “best practices,” and more. There are so many different ways to use the Groups feature, they may become a vital part of your educational management.

Click these links to jump to a specific area of the guide:

Create and Join Groups

Create Groups

You can create a group from Groups in the top menu of your homepage. To create a group, follow these steps:

  1. Click Groups at the top of Schoology.
  2. Select My Groups.
  3. Click Create Group on the right.
  4. Fill out the Group form.
    • Write a Description (optional).
    • Set Privacy to customize who can view the group.
    • Set Access to customize who can join the group.
  5. Click Create to finish.

CreateGroup.gif

Once you have created a group, you are now a Group Admin. In your Groups drop-down menu, groups you administer are marked by the shield icons.

Back to top

Join Groups

To join an existing Group:

  1. Click Groups at the top of Schoology.
  2. Select My Groups.
  3. Click Join Group on the right.
  4. Enter the Group Access Code.
  5. Click Join.

JoinGroup-Ent.gif

The format of the group code should be XXXX-XXXX (8 digits). Once you join a group, you will begin receiving updates, posts, comments, and event notifications from the group. To manage which notifications you receive, see our article on Notifications.

Back to top

Groups at your School

You can see all groups in which you are enrolled, as well as groups at your school, by clicking Groups, then My Groups on the right. Click the School Groups tab to see groups at your school. Use the drop-down menu to choose different schools within your organization (if applicable).

School-PublicGroups.gif

 

Public Schoology Groups

Schoology has also created open groups based on areas of study and teaching techniques. You can view and join the Public Schoology Groups by clicking the Public Groups tab.

Note: Based on the settings at your organization, you may not be able to join open groups. Please contact your System Administrator with any questions.

Back to top

Group Updates

Updates are meant to be brief messages posted to your group. When updates are posted to your group, they will appear in the Updates section of your group as well as on each in the Recent Activity area of members in your group.

Screen_Shot_2018-07-12_at_20.46.34_PM.png

By default, any member can post updates. If you are a group administrator, you can limit this ability to only other group administrators. To do so, follow these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Go to Group Options in the left menu of the group page and click Edit Privacy/Group Settings.
  3. Click All Members in the Post group updates row to enable or disable this feature.
  4. Click Save Changes to complete.

UpdateSettings-Groups.gif

Back to top

Group Polls

You can post a Poll in your group to receive live feedback as members vote. To create a poll, please follow these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Type an update in the text box at the top.
  3. Click the poll icon under the text box.
  4. Two fields will appear by default. If you'd like to add more options, click Add Option below the fields.
  5. Click Post to complete.

Poll.gif

Note: You can also create group Updates and Polls from the Home page by clicking Update near the top of the page and following the steps above. 

Back to top

Group Discussions

Group discussions are a great way for members to engage in interests outside or in conjunction with the classroom. To add a discussion to your group, follow these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Click Discussions in the left-hand menu.
  3. Click Add Discussion.
  4. Add a title and description (optional) to the discussion.
  5. Click Create to complete.

CreateDiscussion.gif

By default, any member can add discussion threads to the group. If you are a group administrator, you can limit this ability to only other group administrators. To do so, follow these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Go to Group Options in the left menu of the group page and click Edit Privacy/Group Settings.
  3. Use the Create Discussions option to enable or disable this feature.
  4. Click Save Changes to complete.

Screen_Shot_2018-07-13_at_09.44.43_AM.png

Back to top

Group Albums

Group Albums are another great way for members to share photos and media files with each other. As Group Admin, you must add media albums in the group in order for members to participate in the albums. To add an album, follow these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Click Albums.
  3. Click Add Album.
  4. Add a title and description (optional) to the album.
    • The option to Allow Comments will allow members to add comments to uploaded photos and media.
    • The option to Allow Students to Add Media will allow members of the course to upload photos and media to the album. This will also allow students to edit or delete only the content they have uploaded to the album.
  5. Click Create to complete. 

CreateAlbum.gif

Back to top

Add Group Members

Go to the group profile by selecting a group from Groups at the top of Schoology, or click My Groups for a complete list of your groups. You can add members to your group by distributing the Group Access Code.

Add Members (Enterprise only)

Enterprise instructor accounts see an Add Members on the Members page of the group. Instructors with this button available can add members by following these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Click Members in the left-hand menu.
  3. Click Add Members.
  4. Select member(s) to invite to the group.
    • You will see a selected count in the upper right corner.
    • You can also search or browse for each user, without affecting the previously selected members.
    • If there are multiple school buildings in your organization, you may need to use the filter to search for the school in which the user is enrolled.
    • If cannot locate the user you wish to add, check to confirm whether they are already enrolled in the group. Enrolled group members will not appear in the Add Members search results.
  5. Click Add Members to finish.

AddMembers-Group.gif

Require Approval

If you would like to manually approve each user who uses the access code before they can join the group, follow these steps from the Group Profile:

  1. Click Members on the left.
  2. Look for the Access Code (green box) on the right.
  3. Click the checkbox to Require Approval moving forward.

Screen_Shot_2018-07-13_at_11.03.35_AM.png

Notes: 
  • The Add Members button is only available for Enterprise accounts.
  • Basic Student accounts and Basic Parent accounts cannot join Enterprise Groups, however, Basic Instructors accounts can join via a Group Access Code.

Back to top

Group Resources

Group Resources is an area for members to share files and links that pertain to their interests. One of the unique features of this area is that you may allow other members to add to the Resources section.

To allow members to add resources, follow these steps:

  1. Click Groups in the top menu and select a group you administer.
  2. Go to Group Options in the left menu of the group page and click Edit Privacy/Group Settings.
  3. Use the Create Resources option to enable or disable this feature.
  4. Click Save Changes to complete.

CreateResources-Groups.gif

Back to top

Archive Groups

To archive groups, follow these steps:

  1. Click Groups in the top menu.
  2. Select the option to My Groups on the right.
  3. Click the gear icon to the right of the group you'd like to archive.
  4. Select Archive.
  5. If you're sure you'd like to archive the group, click Submit.

ArchiveRestore-Group.gif

Administrators of the group can continue to access the group from the Archived area of Group Listing

Note: Members can continue to participate in the archived Group as long as a System Admin enables the View Archived Groups permission. System Administrators can manage this permission from the Groups section of User Management > Permissions. If you do not want Group members to have access to archived Groups, the System Administrator must disable the permission. 

To restore an archived group:

  1. Click Groups in the top menu.
  2. Select My Groups.
  3. Click Archived.
  4. Click the gear to the right of the group you'd like to restore.
  5. Select Restore.
  6. If you're sure you'd like to restore the archived group, click Submit.

Note: Restoring a group will allow group members to access and to participate in the group. No group content or enrollment will be lost during the archival process.

Back to top

Delete Groups

To delete groups, follow these steps:

  1. Click Groups in the top menu.
  2. Select My Groups.
  3. Click the gear to the right of the group you'd like to delete.
  4. Select Delete.

To restore a deleted group, follow these steps:

  1. Click Groups in the top menu.
  2. Select My Groups.
  3. Click Deleted Groups on the right.
  4. Check the box next to the Group you'd like to restore.
  5. Click Restore.
  6. If you're sure you'd like to restore the deleted group, click Restore.

DeleteRestore-Group.gif

Back to top


Comments

1 comment

  • Avatar
    Mr. Clark

    My version of Schoology does not look or act like that.

Please sign in to leave a comment.

Powered by Zendesk