Resource Center

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The Schoology Resource Center is one of the most important features for curriculum management and teaching techniques, such as differentiated instruction. The Resource Center is composed of your personal resource library, a worldwide, public resource library, and groups of resources housed in your groups and school.

This article covers the following topics:

 Search Resources

The Resource search feature searches for keywords in your Personal, Public, Group, and School Resources (School Resources are available for Enterprise clients).

Filter Results

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To filter the search results, check the boxes listed under the following criteria:

  • Area: This option enables you to narrow the search to an area of Resources.
  • Collection: This option enables you to narrow the search to a particular collection in your Resources.
  • Subject: This option enables you to narrow the search to the subject matter to which the resource is associated.
  • File Format: This option enables you to narrow the search to the type of file or material of the resource.
  • Grade Level: This option enables you to narrow the search to a particular grade level the resource is associated with.
  • Learning Objective: This option enables you to narrow the search to the particular learning objective(s) associated with the resource.

Note: Depending on the search results, some filtering options may not be available. 

Personal_Resources.PNG Personal Resources

My Resources, your personal library, is a cloud-based storage space where you can save all your courses and materials. You can use this area to create resources, as well. Anything saved in My Resources can be copied and transferred into any or all of your courses. Once copied into a course, the material can be modified to fit specific classroom needs without altering the original copy.

Home Collection

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A collection is like a container that stores courses, folders, files, and resources you may want to use in your account. You can think of a collection as a master folder that helps organize all of your work. For example, you can create a collection for each year, for each grading period, or for each course.

The Home collection is a personal collection of resources created and saved to your Resource Center. This collection exists by default, and it’s only available to you. To share collections of resources with other faculty and connected users, you can create additional collections.

Add a Collection

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To add a collection, follow these steps:

  1. Select Resources from the top.  
  2. Click Add Collection (the grey box with a green and white plus sign).
  3. Title your new collection.
  4. Click Create to finish.

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Organize, Import or Export Collections

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At the top right corner of My Resources is a drop-down menu which includes the options to Reorder, Import and Export collections.

Reorder: This option enables you to arrange the order of your collections. Click the arrow that appears next to the collection and drag the collection to your desired location. Don’t forget to save!

Import: This option enables you to import files exported from Moodle 2+, Blackboard, Brainhoney or Common Cartridge. You may also import standard ZIP files as Schoology Collections, or QTI ZIP files from another system.

How do I import courses and tests from another system?

Export: Export a collection as a Common Cartridge file (IMSCC). Common Cartridge files can be imported into systems that support the IMS Common Cartridge format.

Note: Media Albums and SCORM files will not be included in the export.

The dropdown menu that appears when you hover over a collection (excluding Home) enables you to Rename and Delete the collection.

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Note: Deletion of a collection cannot be undone.

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Learning Objectives

This area of your personal resources enables you to create custom learning objectives and share them with members of your group(s). Depending on the settings in place at your school (Enterprise), you may not see the Learning Objectives area in your personal resources.

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To learn more about Learning Objectives in your Personal and Group Resources, read our article here.

Downloads

This area of your personal resources contains a list of resources you’ve downloaded from Public Resources.

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From the gear to the right of a downloaded resource, you can perform the following actions:

  • Add to course: If the resource-type is one that can be imported to a course, this option enables you to add the item to any course you administer.
  • Copy to: This option enables you to create a copy of the resource into another collection.
  • Move to: This option enables you to move the resource into another collection.
  • Delete: This option enables you to delete the resource. 

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Public

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This area of your personal resources contains a list of the resources you’ve added to Public Resources.  From the gear to the right of the resource, you can perform the following actions:

  • Edit public info—This option enables you to adjust the information that appears in Public Resources, and update the public area.
  • Remove public version—This option enables you to remove this resource from the public area of the Resource Center.

The setting to receive an email notification when a user rates your Public Resource is enabled by default. To turn off this setting, visit your Account Notifications.

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Public Resources enables educators from all over the globe to share various types of resources for free. You can search through our quickly growing database for instructional resources. You can read comments and see ratings for each resource. You can download the resource into your personal resources, and add them to your courses. You can also share any of your personal resources with users around the world.

Visit: Using Public Resources for full details.

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Group_Resources.PNG Group Resources

Group Resources displays a list of all groups to which you belong, as well as your School Resources. If you’re not yet a member of any groups, or if you haven’t yet selected your school, the list of resources will appear empty.

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Depending on the privacy settings within the group, you may have some or all of the options available for managing Group Resources. From the gear to the right of a resource, you can perform the following actions:

  • Edit: Edit the name, folder color and description of the item.
  • Add to course: If the resource-type is one that can be imported to a course, this option enables you to add the item to any course you administer.
  • Copy to: This option enables you to create a copy of the resource into another collection within resources.
  • Move to: This option allows you to organize the item within the folders of the current collection.
  • Delete: Delete the collection.

Create a Group

You can create a group by clicking on the Add Group Icon in the left column of Group Resources.

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View Group Profile

You can also navigate directly to the group by clicking the View Group Profile link in the upper right of Group Resources.

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Resource_Apps.PNG Resource Apps 

Resource Apps integrate third-party content, such as Khan Academy, Google Drive, or Dropbox, directly into the Resource Center. This means that all of your personal, shared, public, and external instructional resources are consolidated in one place.

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Install the app to your Resources

  1. If you're accessing the My Resource Apps area for the first time, you may see a button to Install Apps.
  2. Select the Resource of your choice.
  3. Click Install to complete.

You can also install the Resource Apps from the App Center. For full details on using the App Center, visit the App Center article.

Note: Your access to the App Center depends on the settings in place at your school (Enterprise).

Connect to your third party account

Apps installed in your Schoology account often need authorization to perform tasks or permission to access areas of Schoology. This process is required in order to utilize Resource Apps in Schoology.

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  1. Once you've installed the Resource App to your Resources, click the app.
  2. Approve access and click on the button to Authorize your account.
  3. Enter the Username and Password you use to log in to third party account.
  4. Click Accept to connect.
  5. All of your content will automatically populate your Resource App. 

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More Resource Features

Add Resources

The process for adding content to your resources is similar to adding content to a course. Keep in mind that items created in Resources are templates. The options are limited when building materials in the Resource area. For instance, you cannot pick a grading period and users cannot interact with the items as they would within a course.

To add Resources:

  1. Click the Resources drop-down menu and select Personal or Group.
  2. Click Add Resources and select the type of resource to add:
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Note: Templates can be imported into any Course or Course Folder. Once a template is imported, the template and the material are NOT linked; changes made to a template will not alter the material, nor will changes made to a material alter the template.

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Aligning Resources

When adding an Assignment, File, Link, Discussion, or Page to a Course, you have the option to align the resource to learning objectives. This will designate that the resource being added coincides with the standards chosen. To do so, click the icon for Align Learning Objective at the bottom of the pop-up creator.

Edit Resources

To the right of every item in Resources, the gear icon enables you to edit, Add to Course, move, copy, or delete a resource.

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  1. Edit: This option enables you to change the title of your resource, as well as to add notes that will only appear in your Resources.
  2. Add to Course: Add the item to any course that you administer. 
  3. Copy to: This option enables you to "copy and paste" the resource into another location in your Resources.
  4. Move to: This option enables you to "cut and paste" the resource into another location in your Resources.
  5. Delete: This option enables you to delete the resource from your Resources. This action cannot be undone.

Note: The options to Add to CourseCopy to, Move to, and Delete are also located in the Edit button that appears after you check the box next to a resource in a collection. Select multiple checkboxes to complete bulk actions.

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Options and Edit

You will find even more tools to organize your resources within the Options dropdown menu at the top center of the page. Some options are only available in Personal Resource collections.

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The Options button enables you to:

  • Reorder Collection: You can change the order of your Folders, Files, and Links. Click on the arrow that appears next to the resource and drag it to your desired location. Don’t forget to click Submit at the bottom.
  • Auto-arrange Collection: Schoology will automatically arrange your items for you! Note that this option arranges all of the resources in a collection alphabetically; checked-boxes do not apply.
  • Rename Collection: This option enables you to you to change the name of the collection.
  • Delete Collection: This option deletes the collection and all items inside of the collection. This action cannot be undone. 
Note: The Options button applies to the entire collection, while Edit (appears when you check the box to the left of an item) applies to the items inside of the collection.

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Share a Personal Collection

You may choose to share your collection (excluding Home) with other educators or connected users by clicking Share.

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To share a collection, follow these steps:

  1. Click Resources.
  2. Click a collection you’d like to share. (You cannot share resources within the Home collection.)
  3. Click Share.
  4. Select all users you’d like to share with and click Add People. You may need to select a different building in order to locate other users.)
  5. Remove people if desired using the X to the right.
  6. Click Save Changes to complete.
Note: Resources within the Home collection cannot be shared.

After you’ve added people, you can adjust permissions or remove members at any time. To set permissions or remove members, follow these directions:

  1. Click Resources.
  2. Click on the collection you’d like to modify.
  3. Click Sharing.
  4. Select Permission to adjust permissions.
  5. Click the X to remove users from accessing the collection.
  6. Click Save Changes to complete.

Note: You may also share your resources by making them public.

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Privacy Settings

Adjust privacy settings to determine what level of users can view resources or materials within Resources.

Note: Depending on the settings in place at your organization, some privacy options may not be accessible. Click the Support link at the bottom of any page in Schoology to reach out to your Support Contact for help.

Group Resources Privacy Settings

Group Resources can be set to allow visibility for:

  1. Everyone: Public to everyone on the Internet.
  2. Schoology Users: Anyone with a Schoology account can view.
  3. Organization: Anyone in your organization can view.
  4. School: Anyone at your school can view.
  5. Group: Anyone within the group can view.
  6. No One: No one except the Group Administrator and System Administrator can view.

To set group privacy settings, enter the group and follow these steps:

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  1. Click Group Options under the group profile picture.
  2. Select Edit Privacy/Group Settings.

Select the level of user who can view Resources in your group.

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Adjust the ability to Create Resources within a group in Other Settings of Group Privacy Settings. This setting will determine whether All Members can create resources or only Group Administrators can create resources.

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Organization Resources Privacy Settings

Organization/District Resources can be set to allow visibility for:

  1. Everyone: Public to everyone on the Internet.
  2. Schoology Users: Anyone with a Schoology account can view.
  3. Organization: Anyone in your organization can view.
  4. No One: No one except the Group Administrator and System Administrator can view.

To set the privacy settings for resources in your organization, enter the school profile:

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From Resources at the top of Schoology:

  1. Click Group (on the left).
  2. Select the school under School Resources.
  3. Click View School Profile on the upper right.
  4. Click School Options under the school profile picture.
  5. Select Edit Privacy.

Select the level of users who can view Materials in your organization.

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School Resources Privacy Options

The privacy options for resources within individual School Buildings cannot be adjusted and it is not possible to restrict school resource access to students.

Note: To share resources with faculty only, create a group in order to enroll only faculty members who will then have exclusive access to the resources within the group.

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