How do I use the Google Drive app?

What is the Google Drive App?

The Google Drive app is one of the Resource Apps available in Schoology. Use Resource Apps to integrate third-party content directly into the Resource Center. This means that all of your personal, shared, public, and external instructional resources are consolidated in one place. With this integration you can:

  • Access all of your Google Drive content from your Schoology Resources.
  • Add and edit your Google Drive content directly within Schoology and sync to Google Drive.
  • Edit your Google Drive content in Google and sync automatically to Schoology.
  • Import your Google Drive content to courses and groups.
  • Attach your Google Drive content to Updates, Discussions, Assignments – all areas where attachments are available.
  • Accept submissions from students who are connected to Google Drive. 
Note: Beginning in April, the Schoology Google Drive app includes a search field, making it easier for instructors to browse and select files to embed or attach to materials, and for students to find and submit files.

How Do I Use Google Drive in Resources?

Install the app to your Resources

  1. In the top menu, click Resources and select Apps.
  2. In the My Resource Apps list, click Install Apps.
  3. Check the box next to Google Drive and then click Install.

You can also install the Google Drive app to your Resources from the App Center:

  1. Click App Center in the left menu of your Home page.
  2. Find the Google Drive app.
  3. Click the app and then click the Install Resource App button.
  4. To add the app to your Resources, select Install for Me.
  5. Enable the option to Add to My Resources.
  6. Click Install and follow the steps listed above.

Connect to your Google Drive Account

  1. Once you've installed the app, approve Google Drive's access to your Schoology account.
  2. Click the Connect button to sign into your Google Drive account.
  3. Enter your username/email address and password, and then click Connect.

All of your Google Drive content automatically populates in your Google Drive Resource App.

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Add Google Content from Resources

  1. Make sure you're logged into your Google account.
  2. Click the Add Resources button at the top of the Google Drive app.
  3. Select from among the options to add a Google document, spreadsheet, presentation, or drawing.
  4. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  5. Title the resource.
  6. Click the newly-added item. The Google form appears to enable you to use the resource as you would use it in Google. The resource saves automatically.
  7. Close the window to exit.

Add Google Content from Directly Within a Course

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  1. Point your cursor in the location where you want to add the resource and click the dotted green line that displays.
  2. Click Import from Resources to open your Resources collection.
  3. Click Apps and open Google Drive.
  4. Select the resources from your Google Drive to add to the course. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  5. Choose whether you want to import the content as a:
    • File: Create a copy in Schoology of the Google Drive resource. Edit the copy of the document directly in Schoology and leave the original Google Drive document unchanged.
    • Link: Import a linked version of the document to Schoology. Edits made in Schoology also change the original version in Google Drive.
      Note: Any user with access may view, edit, and save the linked resource.
    • Private Link: A linked document that only you are able to access.

Add Google Content to your Course Materials

You can insert items from your Google Drive directly into your assignments, test/quiz questions, and pages using the Insert Content tool in the Rich Text Editor. 

To insert Google Drive items: 

  1. Click Add Materials and a material type, or open an existing item in your course.
  2. Click the Insert Content icon along the top of the Rich Text Editor.
  3. Select Google Drive from the dropdown menu.

  4. Select the resources from your Google Drive to add to the item.
  5. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  6. Choose whether you want to import the content as a:
    • Link: Import a linked version of the document to Schoology. Edits made in Schoology also change the original version in Google Drive.
    • Private Link: A linked document that only you are able to access.
    • Embed: Create a copy in Schoology of the Google Drive resource. Edit the copy of the document directly in Schoology and leave the original Google Drive document unchanged.

Edit Google Resources

After you've imported a resource from your Google Drive, you can edit it from within Schoology:

  1. Click the resource you'd like to edit, or click Edit from the gear icon to the right of the resource.
  2. Make changes. The resource will automatically save:
    • If you've imported the resources as a File, changes made in Schoology won't affect the original version in Google Drive.
    • If you've imported as a Link or Private Link, the original version reflects all changes made in Schoology.
  3. To exit the resource, close the window.

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Delete Google Resources

  1. Click the gear icon to the right of the resource you'd like to delete.
  2. Click Delete.
  3. When you delete the resource in Schoology, it will automatically be deleted in your Google Drive account. 

Can I Install the Google Drive App for My Entire School?

If you're the System Administrator of your school or organization (Enterprise), you can pre-install the Google Drive app to all users, or to certain roles in your school.

  1. Click on the App Center on left menu of your Home page.
  2. Find the Google Drive app.
  3. Click on the app and click on the button to Install Resource App.
  4. To add the app to your school or organization, select the option to Add to Organization.
  5. Once you're in the School Apps area of the App Center, click on the Install/Remove button.
  6. Select the option to install the app to All Users. If you'd like to limit the app to certain roles, remove the check mark for the roles you would not like to access Google Apps in their Resources.
  7. Click Submit to complete.

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Can I install Google Drive in Google Apps for Education for my entire school?

Yes! You can install Google Drive for Google Apps for Education for all users in your school.

  1. Click App Center in the left menu of your Home page.
  2. Find and click the Google Drive app.
  3. Click Install Resource App.
  4. Select Add to Organization.
  5. A list displays of your school-wide apps. Click Configure next to the Google Drive icon for directions to configure the app.
  6. Once you've authorized your Google Apps for Education account, you can check the box to Enabled Domain-Wide Access.
  7. Click Save Settings to complete.
  8. On the School Apps page, click Install/Remove.
  9. Select the roles for whom you would like to install the Google Drive resource app.

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Can I have more than one Google Drive account integrated with my Schoology account?

No, you can only connect with one Google Drive account on Schoology.

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