How do I use the Google Drive app?

What is the Google Drive App?

The Google Drive app is one of the Resource Apps available in Schoology. Use Resource Apps to integrate third-party content directly into the Resource Center. This means that all of your personal, shared, public, and external instructional resources are consolidated in one place. With this new integration you can:

  • Access all of your Google Drive content from your Schoology Resources.
  • Add and edit your Google Drive content directly within Schoology and sync to Google Drive.
  • Edit your Google Drive content in Google and sync automatically to Schoology.
  • Import your Google Drive content to courses and groups.
  • Attach your Google Drive content to Updates, Discussions, Assignments – all areas where attachments are available.
  • Accept submissions from students who are connected to Google Drive. 

How Do I Use Google Drive in Resources?

Install the app to your Resources

  1. In the top menu, click Resources and select Apps.
  2. Click Install Apps in the My Resource Apps list.
  3. Select the option to install Google Drive.

You can also install the Google Drive app to your Resources from the App Center:

  1. Click on the App Center on the left menu of your Home page.
  2. Find the Google Drive app.
  3. Click on the app and click on the button to Install Resource App.
  4. To add the app to your Resources, select the option to Install for Me.
  5. Enable the option to Add to My Resources.
  6. Click Install and follow the steps listed above.

Connect to your Google Drive Account

  1. Once the app is installed, click on the button to approve Google Drive's access to your Schoology account.
  2. Click the Connect button to sign into your Google Drive account.
  3. Enter your username/email address and password, and click Connect.

All of your Google Drive content will automatically populate your Google Drive Resource App.

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Add Google Content from Resources

  1. Make sure you're logged into your Google account.
  2. Click on the Add Resources button at the top of the Google Drive app.
  3. Select the option to add a Google document, spreadsheet, presentation, or drawing.
  4. Give the resource a title.
  5. Click on the newly added resource. The Google form should appear to allow you to use the Google resource as you would use it in Google. The resource will automatically save.
  6. To exit the resource, close the window.

Add Google Content from Directly Within a Course

  1. Point your cursor in the location where you want to add the resource and click the dotted green line that displays.
  2. Click Import from Resources to open your Resources collection.
  3. Click Apps and open Google Drive.
  4. Select the resources from your Google Drive to add to the course.
  5. Choose whether you want to import the content as a:
    • File: Create a copy in Schoology of the Google Drive resource. Edit the copy of the document directly in Schoology and leave the original Google Drive document unchanged.
    • Link: Import a linked version of the document to Schoology. Edits made in Schoology also change the original version in Google Drive.
      Note: A linked resource may be viewed, edited, and saved by any user who is able to access the document.
    • Private Link: A linked document that only you are able to access.

Add Google Content to your Course Materials

You can insert items from your Google Drive directly into your assignments, test/quiz questions, and pages using the Insert Content tool in the Rich Text Editor. 

To do this, click Add Materials and select one of the above course material types. 

Then:

  1. Click the Insert Content icon along the top of the Rich Text Editor
  2. Select Google Drive from the dropdown menu
  3. Select the resources from your Google Drive to add to the item.
  4. Choose whether you want to import the content as:
    1. Link: Import a linked version of the document to Schoology. Edits made in Schoology also change the original version in Google Drive.
    2. Private Link: A linked document that only you are able to access
    3. Embed: Create a copy in Schoology of the Google Drive resource. Edit the copy of the document directly in Schoology and leave the original Google Drive document unchanged.

Edit Google Resources

After you've imported a resource from your Google Drive, you can edit it from within Schoology:

  1. Click on the resource you'd like to edit, or select the option to Edit in the gear to the right of the resource.
  2. Make changes. The resource will automatically save:
    • If you've imported the resources as a File, changes made in Schoology won't affect the original version in Google Drive.
    • If you've imported as a Link or Private Link, the original version reflects all changes made in Schoology.
  3. To exit the resource, close the window.

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Delete Google Resources

  1. Click on the gear to the right of the resource you'd like to delete.
  2. Select the option to delete.
  3. When you delete the resource in Schoology, it will automatically be deleted in your Google Drive account. 

Can I Install the Google Drive App for My Entire School?

If you're the System Administrator of your school or organization (Enterprise), you can pre-install the Google Drive app to all users, or to certain roles in your school.

  1. Click on the App Center on left menu of your Home page.
  2. Find the Google Drive app.
  3. Click on the app and click on the button to Install Resource App.
  4. To add the app to your school or organization, select the option to Add to School.
  5. Once you're in the School Apps area of the App Center, click on the Install/Remove button.
  6. Select the option to install the app to All Users. If you'd like to limit the app to certain roles, remove the check mark for the roles you would not like to access Google Apps in their Resources.
  7. Click Submit to complete.

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Can I install Google Drive in Google Apps for Education for my entire school?

Yes! You can install Google Drive for Google Apps for all users in your school.

  1. Click App Center in the left menu of your Home page.
  2. Find and click the Google Drive app.
  3. Click Install Resource App.
  4. Select Add to School.
  5. Click App Center again.
  6. Click School Apps along the top of the App Center page.
  7. A list displays of your school-wide apps. Click Configure next to the Google Drive icon for directions to configure the app.
  8. Once you've authorized your Google Apps for Education account, you can check the box to Enabled Domain-Wide Access.
  9. Click Save Settings to complete.
  10. On the School Apps page, click Install/Remove.
  11. Select the roles for whom you would like to install the Google Drive resource app.

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Can I have more than one Google Drive account integrated with my Schoology account?

No, you may only connect with one Google Drive account on Schoology.

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