How do I use the Google Drive Resource App?

Follow

What is the Google Drive Resource App?

The Google Drive Resource App is one of the Resource Apps available in Schoology. Use Resource Apps to integrate third-party content directly into the Resource Center. This means that all of your personal, shared, public, and external instructional resources are consolidated in one place. With this integration you can:

Note: The Google Drive Resource App is a separate app from the Google Drive Assignments App.

How Do I Use Google Drive in Resources?

Install the app to your Resources

  1. In the top menu, click Resources and select Apps.
  2. In the My Resource Apps list, click Install Apps.
  3. Check the box next to Google Drive and then click Install.

You can also install the Google Drive app to your Resources from the App Center:

  1. Click App Center in the left menu of your Home page.
  2. Find the Google Drive App.
  3. Click the app and then click the Install Resource App button.
  4. To add the app to your Resources, select Install for Me.
  5. Enable the option to Add to My Resources.
  6. Click Install and follow the steps listed above.

Connect to your Google Drive Account

  1. Once you've installed the app, approve Google Drive's access to your Schoology account.
  2. Click the Connect button to sign into your Google Drive account.
  3. Enter your username/email address and password, and then click Connect.

All of your Google Drive content automatically populates in your Google Drive Resource App.

Resource_App_Connect_Button.PNG

Add Google Content from the Google Drive Resource App

  1. Open the Google Drive Resource App in the Resources area of Schoology. Make sure you're logged into your Google account.
  2. Click the Add Resources menu at the top of the app.
  3. Select from among the options to add a Google document, spreadsheet, presentation, or drawing.
  4. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  5. Title the resource.
  6. Click the newly-added item. The Google form appears to enable you to use the resource as you would use it in Google. The resource saves automatically.
  7. Close the window to exit.

Add_Resources_in_app.png

Delete Google Resources from the Google Drive Resource App

You can also delete items from your Google Drive within the app:

  1. Click the gear icon to the right of the resource you'd like to delete.
  2. Click Delete.
  3. When you delete the resource in Schoology, it will automatically be deleted in your Google Drive account. 

Add Google Content from Directly Within a Course

g_search.gif

  1. Point your cursor in the location where you want to add the resource and click the dotted green line that displays.
  2. Click Import from Resources to open your Resources collection.
  3. Click Apps and open Google Drive Resource App.
  4. Select the resources from your Google Drive to add to the course. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  5. Choose whether you want to import the content as a:
    • File: Create a static copy of the Google Drive resource in your Schoology course. You can view this copy of the resource directly in Schoology, but any changes made to the item in Google Drive are not reflected in Schoology.
      Note: The imported file also displays with file extension, such as .docx for an imported Google Doc.
    • Link: Import a linked version of the document to Schoology. 
      Note: Any user with access may view, edit, and save the linked resource.
    • Private Link: A linked document that only you are able to access.

Edit Google Drive Resources directly in Schoology

After you've imported a resource from your Google Drive using the Import as Link or Import as Private Link options, you can edit the resource from within Schoology by changing the setting to display the link in Schoology.

  1. Click the gear icon to the right of resource you'd like to edit from the Course Materials page.
  2. Select Edit in the drop-down menu.
  3. Hover over the paper icon to show a tooltip that reads, Display in new window.
  4. Click the icon to change the setting to Display in Schoology.
  5. Click Save Changes to apply.

Display_link_in_Schoology.gif

Once this setting has been enabled, click the Google Drive link from your Materials page to open an editable version of the Google Drive link within Schoology. Any changes you make will automatically save so that the original version in Google Drive reflects all changes made in Schoology.

Note: If you've imported the resources as a File, you cannot make changes to the item in Schoology. It imported as a static copy of the resource.

Add Google Content to your Course Materials

Insert Content

You can insert items from your Google Drive directly into the description of your assignments, test/quiz questions, discussions, pages, and folders using the Insert Content tool in the Rich Text Editor. 

To insert Google Drive items into the description of a material: 

  1. Click Add Materials and a material type, or open an existing item in your course.
  2. Click the Insert Content icon along the top of the Rich Text Editor.
  3. Select Google Drive Resource App from the drop-down menu.

    Insert_Content.png
  4. Select the resources from your Google Drive to add to the item.
  5. Enter words or phrases in the Search pane to filter your results. Enclose phrases in single quotes (apostrophes) to search for that exact phrase. Items matching your search terms populate automatically in the results list.
  6. Choose whether you want to import the content as a:
    • Link: Import a hyperlink that opens the Google Drive resource in a new tab.
    • Embed: Embed the Google Drive resource as an iframe within the material. Edits made to the resource in Google Drive will be reflected in the embedded version in Schoology.

Attach a Resource

Along the bottom ribbon of the Rich Text Editor, you can click the Resource option to access the Google Drive Resource App. This provides the options to attach a Google Drive resource as a file or link to the material:

Attach_a_Resource.png

Can I Install the Google Drive Resource App for My Entire School?

If you're the System Administrator of your school or organization (Enterprise), you can pre-install the Google Drive Resource App to all users, or to certain roles in your school.

  1. Click on the App Center on left menu of your Home page.
  2. Find the Google Drive app.
  3. Click on the app and click on the button to Install Resource App.
  4. To add the app to your school or organization, select the option to Add to Organization.
  5. Once you're in the School Apps area of the App Center, click on the Install/Remove button.
  6. Select the option to install the app to All Users. If you'd like to limit the app to certain roles, remove the check mark for the roles you would not like to access Google Apps in their Resources.
  7. Click Submit to complete.

Google_Drive.png

Google_Drive_App_2a.png 

Can I install Google Drive in Google Apps for Education for my entire school?

Yes! You can install Google Drive for Google Apps for Education for all users in your school.

  1. Click App Center in the left menu of your Home page.
  2. Find and click the Google Drive app.
  3. Click Install Resource App.
  4. Select Add to Organization.
  5. A list displays of your school-wide apps. Click Configure next to the Google Drive icon for directions to configure the app.
  6. Once you've authorized your Google Apps for Education account, you can check the box to Enabled Domain-Wide Access.
  7. Click Save Settings to complete.
  8. On the School Apps page, click Install/Remove.
  9. Select the roles for whom you would like to install the Google Drive Resource App.

 Screen_Shot_2017-06-19_at_1.55.46_PM.png

Can I have more than one Google Drive account integrated with my Schoology account?

No, you can only connect with one Google Drive account on Schoology.


Comments

0 comments

Article is closed for comments.

Powered by Zendesk