How do I use the Calendar?

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The Schoology Calendar is an important, organizational element for your connections, courses, and groups. It keeps events and due dates organized and easily accessible.

Click the calendar icon 01_calendar_icon.png in the header at the top of Schoology to view events and due dates by the month, week, or day. Each item is color-coded depending on the affiliation to which it belongs (courses, groups, school, or personal).

Table of Contents

Create Events

Events can be created in various areas of Schoology (e.g. home page, course profile, group profile). You can only create events in a course or group if you are the administrator for the course or group.

The quickest way to create an event is from Recent Activity on your home page. 

Option 1 — Create an event from the home page

CalendarHome.gif

  1. Click Recent Activity on the home page.
  2. Click Event from the Post options at the top of Recent Activity.
  3. Select a start date under When, and enter an optional start time.
  4. Click Add End Time in the upper-right to add an optional End Date and End Time.
  5. Enter a Title for the event.
  6. Enter an optional Description of the event.
  7. Attach a File, Link, Resources or Audio/Video Recording from the bottom ribbon of the rich text editor.
  8. Select an RSVP option. You can set it to Disabled, Only invitees can RSVP, and Anyone can RSVP (public event).
  9. Under Options, click the Comments icon comments_icon.png to enable/disable comments. 
  10. In the Post to... field, enter where you want to post the event to. You can enter a course, group school building or your personal profile. Click the search icon to select the areas. You can post to as many areas as you want by checking these areas from the list and click Select.
  11. Click Create to complete.

Option 2 — Create an event from a course or group

CalendarCourse.gif

  1. Navigate to the desired course or group profile.
  2. Click Add Event in the Upcoming panel on the right.
  3. Select a start date under When, and enter an optional start time.
  4. Click Add End Time to add an optional End Date and End Time.
  5. Enter a Title for the event.
  6. Enter an optional Description of the event.
  7. Attach a File, Link, Resources or Audio/Video Recording from the bottom ribbon of the rich text editor.
  8. Select an RSVP option. You can set it to Disabled, Only invitees can RSVP, and Anyone can RSVP (public event).
    RSVP options: 
    • Disabled: Requires no RSVP. This event is visible to you and/or members.
    • Only Invitees Can RSVP: Event remains personal or allows for RSVP from connections or members.
    • Anyone Can RSVP: Event becomes public (event profile is visible to anyone. Only members of the course, group or school can RSVP).
  9. Under Options, click the Comments icon comments_icon.pngto enable/disable comments. 
  10. Click the Copy icon copy_icon.png to copy the event to your other courses. You can post to as many courses as you want by checking these courses from the list.
    Note: You can copy events to courses only. There is not a way to copy events to groups.
  11. Click Create to complete.

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Edit an Event

There are two methods in order to modify an existing event. You can edit the title, description, time/date of your events, RSVP settings, add content, formatting and more.

EditEvent.gif

Option 1 — Edit an event from the calendar

  1. Click the Calendar 01_calendar_icon.png icon in the header at the top of Schoology.
  2. Click the event.
  3. Click Edit Item.
  4. Edit the necessary info.
  5. Click Save Changes to complete.

Option 2 — Edit an event from the upcoming area

  1. Click the event.
  2. Click the gear icon in the upper-right and select Edit.
  3. Edit the necessary info.
  4. Click Save Changes to complete.

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Invite Guests

Screen_Shot_2018-07-10_at_15.04.07_PM.png

To invite people to your event, the event must have RSVP enabled (Only invitees can RSVP and Anyone can RSVP).

To invite people to an event:

  1. Click on the event from the calendar or upcoming area.
  2. Click +Invite Other Guests in the upper-right of the event profile page.
  3. Type a name in the search field or use the drop-down on the right to select your school building(s) or Connections to view a full list of guests to invite.
  4. Select names from the search result.
  5. Click Invite Guests to send the invite.

RSVP options:

  • Disabled: Requires no RSVP. This event is visible to you and/or members.
  • Only Invitees Can RSVP: Event remains personal or allows for RSVP from connections or members.
  • Anyone Can RSVP: Event becomes public (event profile is visible to anyone. Only members of the course, group or school can RSVP).
Note: If you create an event with RSVP from your personal calendar, you can invite people manually from the event profile. If you create an event with RSVP from a course or group calendar, then the course or group members are automatically invited.

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Delete Events

Events can be deleted from any area in which they appear in Schoology (e.g. home page, course profile, group profile) by the person who created it, the course/group administrator, and the system administrator.

To delete an event, follow these steps:

From the calendar on the home page, course profile, group profile or school profile:

  1. Select the calendar icon 01_calendar_icon.png at the top of Schoology from the home page or the calendar iconcalendar_icon_from_upcoming.pngin your course, group or school profile page.
  2. Click on the event you wish to delete.
  3. Click View Item.
  4. Click the gear icon in the upper-right of the item page.
  5. Select Delete from the drop-down.
  6. Click Delete to confirm.

From the Upcoming area of the home page, course, group or school profile:

  1. Click the event listed under the Upcoming area.
  2. Click the gear icon in the upper-right of the item page.
  3. Select Delete from the drop-down.
  4. Click Delete to confirm.

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Note: If you unpublish a course material with a due date, the item will no longer appear in the calendar. Once you publish the item, it will re-appear in the calendar.

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Color-Code Calendar

Your personal calendar displays all personal, school, group, and course items by default. Each calendar item is color-coded depending on the affiliation to which it belongs (courses, groups, school, or personal).

To customize the color associated with each calendar, follow these steps:

  1. Click All Calendars at the top of the calendar.
  2. Click on a calendar and select a color from the chart that appears to the right.

CalColorCode.gif

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Filter the Calendar

By default, the personal calendar displays all school, course, and group calendars. You can use the same area used to color-code the calendar to filter the calendar to more specific views.

To filter the calendar view:

  1. Click All Calendars at the top of the calendar.
  2. Check the box to the left of the calendar you'd like to view.

FilterCal.gif

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Importing a Different Calendar into Schoology

You can import a calendar file from a different calendar tool - such as Outlook Calendar, Apple Calendar or Google Calendar - into your Schoology calendar.

Note: Importing a third-party calendar into Schoology is a one-time event. After the import, changes you make in that third-party calendar will not update the events in Schoology. All changes will need to be made directly in the Schoology calendar.

Step 1 — Export the third-party calendar

To import a third-party calendar into Schoology, you will need to first generate an ICS file.

From your Outlook Calendar:

  1. In Outlook Calendar, select a calendar to make it the active calendar in the view.
  2. On the File menu, click Save As.
  3. Type a name for the iCal file in the File name text box.
    A summary of the calendar name, date range, and detail level appears next to More Options. If you are satisfied with the summary, proceed to step 6, otherwise continue with step 4.
  4. Click More Options.
  5. From the Date Range list, choose the amount of calendar data to include in Schoology, or click Specify dates to enter a custom date range
    Note: There is a limit of 1,000 events for the Schoology calendar. If you choose a large date range or select the whole calendar, your file may be too large.
  6. Click Ok and then click Save to save the ICS file.

From Apple Calendar:

  1. Open the Calendar App.
  2. Click the File menu.
  3. Select Export, then choose Export...
  4. Name your calendar file and click Export to save the ICS file.

From Google Calendar:

  1. Open Google Calendar. (You can only export from a computer, not a phone or tablet.)
  2. In the top right, click the Settings icon  and Settings.
  3. Click Import & export.
  4. Click Export.
  5. Click Export to confirm. A ZIP file will be downloaded to your computer. If you open the ZIP file, you'll see individual ICS files for each of your calendars.

Step 2 — Import the file to a Schoology calendar

Once you've downloaded your ICS file using the steps above, log into your Schoology account and follow these steps to import the file to your Personal, Course/Group or School Calendar.

To add these events to your Personal calendar:

PersonalCalImport.gif

  1. Click Calendar icon at the top of Schoology.
  2. At the bottom of the Schoology calendar, click Import.
  3. Click Attach File and locate the ICS file you exported to upload.
  4. Click Import.

You will now see the events from your external calendar appearing on your personal Schoology calendar.

To add these events to a Course or Group calendar:

CourseCalImport.gif

  1. Select the course or group from your Courses or Group drop-down menu in the Schoology header.
  2. On the right side of the course or group, click the calendar icon 02_calendar_icon.png in the Upcoming area.
  3. At the bottom of the calendar, click Import.
  4. Click Attach File and locate the ICS file you exported to upload.
  5. Click Import.

To add these events to a School calendar:

SchoolCalImport.gif

  1. Click your name as it appears in the upper right corner of Schoology. Select the school from the drop-down list.
  2. From the school profile, click the calendar icon 02_calendar_icon.png in the Upcoming area.
  3. At the bottom of the calendar, click Import.
  4. Click Attach File and locate the ICS file you exported to upload.
  5. Click Import.
Note:
  • You must have appropriate permissions in order to import calendars to a school.
  • The maximum ICS file size is 100MB per file.
  • The maximum amount of events that can be imported is 1,000.

You can also add your Schoology calendar to an external calendar so that changes you make in Schoology automatically update in your other calendar. For instructions on how to link your Schoology calendar to a different calendar, click here.

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