How Do I Use the Calendar?

The Schoology Calendar is an important, organizational element regarding your connections, courses, and groups. It keeps events and due dates organized and easily accessible from the right column. By clicking on the Calendar area in the left column of your Home page, you can view events and due dates by the Month, Week, or Day. Each item is color-coded depending on the affiliation to which it pertains (Courses, Groups, School, or Personal).

Create Events

Events can be created in from various areas of Schoology (Home Page, Course Profile, Group Profile, etc.). You can only create events in a course or group if you are the administrator for the course or group.

The quickest way to create an event is from the Recent Activity tab on your Home Page. Simply locate the Event Icon in the upper middle part of the page.

To create an event, follow these steps:

From the Home Page

  1. Select the Calendar area in the left column of your Home Page.
  2. Click on a specific calendar day.
  3. Fill out all the necessary info.
  4. Click Create to complete.

From a Course or Group

  1. Navigate to the desired Course or Group Profile using the top menu.
  2. Click the Add Event link to the right of the right column.
  3. Fill out all the necessary info.
  4. Click Create to complete.

Note: RSVP options:

  • Disabled—Requires no RSVP. This event is visible to you and/or members.
  • Only Invitees Can RSVP—Event remains personal or allows for RSVP from connections or members.
  • Anyone Can RSVP—Event becomes public (available to anyone).
  • Attach a File, Link, or Resource (optional).
  • You can Enable Comments at the bottom left (optional).

To modify an existing Event from the Calendar, click on the event and click the button to Edit Item.  To modify an event from the event profile, find the Gear icon to the right of the page. You can use the Gear icon to edit your events, hide the Guest List from other guests, and Delete the event.

Note: If you create an event with RSVP from your personal calendar, you can invite people manually from the event profile. If you create an event with RSVP from a Course or Group Calendar, then the Course or Group members are automatically invited.

Invite People

To invite people to your event, the event must have RSVP enabled. To adjust the RSVP setting from your Calendar, click on the event and click the button to Edit Item.  To modify an event from the event profile, find the Gear icon to the right of the page.

From the event profile, you can invite people using the +Invite Other Guests button in the top right corner. You can use this button to invite your connections from other schools as well as your own.

Delete Events

Events can be deleted from any area in which they appear in Schoology (Home Page, Course Profile, Group Profile, etc.). 

To delete an event, follow these steps:

From the Home Page or the Calendar Pop-Up in a Course or Group

  1. Select the Calendar area in the left column of your Home Page, or the Calendar Icon next to Upcoming on the right side of your screen in a Course or Group.
  2. Click on the event you'd like to delete.
  3. In the corresponding pop-up, choose View Item.
  4. From the event's profile page, use the gear drop-down to choose Delete.
  5. After confirming the deletion, your event will be deleted.

From Upcoming list of Home, Course or Group

  1. Click on the event listed under the Upcoming menu.
  2. From the event's profile page, use the gear drop-down to choose Delete.
  3. After confirming deletion, your event will be deleted.

Calendar_Delete.PNG

Color-Code Calendar

When accessing your personal Calendar on the left menu of the Home Page, you view all personal, school, group, and course items by default. To filter the calendar view, follow these steps:

  1. Click on the All Calendars menu near the top of the calendar.
  2. Click on a personal, school, group, or course calendar to view items specific material and events.
  3. To customize colors associated with each calendar, click on a calendar and select a color from the chart that appears to the right.

Filter the Calendar

By default, the personal calendar displays all school, course, and group calendars. However, you can use the same area used to color-code the calendar to filter the calendar to more specific views.

To filter the calendar, click on the check box to the left of the calendar you'd like to view.

 

Importing a Different Calendar into Schoology 

You can import a calendar file from a different calendar tool - such as Outlook Calendar, iCal or Google Calendar - into your Schoology calendar. Note that importing a third-party calendar into Schoology is a one-time event; after the import, changes you make in that third party calendar will not update in Schoology. All changes will need to be made directly in the Schoology calendar.

To import a third party calendar into Schoology, you will need to first generate an .ics file. 

From your Outlook Calendar:

  1. In Outlook, in Calendar, select a calendar to make it the active calendar in the view.
  2. On the File menu, click Save As.
  3. Type a name for the iCal file in the File name text box.
    A summary of the calendar name, date range, and detail level appears next to More Options. If you are satisfied with the summary, proceed to step 6, otherwise continue with step 4.
  4. Click More Options.
  5. From the Date Range list, choose the amount of calendar data to include in Schoology, or click Specify dates to enter a custom date range
    Note: There is a limit of 10,000 events for the Schoology calendar. If you choose a large date range or select the whole calendar, your file may be too large.
  6. Click Ok and then click Save to save the .ics file. 

From your iCal:

  1. Open iCal
  2. Click the File menu
  3. Select Export
  4. Save the .ics file

From your Google Calendar:

  1. On your computer, open Google Calendar. You can only export from a computer, not a phone or tablet.
  2. In the top right, click Settings > Settings.
  3. Open the Calendars tab.
  4. Click Export calendars between the "My Calendars" and "Other Calendars" sections.

A ZIP file will be downloaded to your computer. If you open the .ZIP file, you'll see individual ICS files for each of your calendars.

Once you've downloaded your .ics file, log into your Schoology account and follow these steps:

To add these events to your Personal calendar:

  1. Click Calendar on the left side of your home page
  2. At the bottom of this page, click Import
  3. Click File
  4. Upload the .ics file you have saved
  5. Click Import 

You will now see the events from your external calendar appearing on your personal Schoology calendar.

To add these events to a Course calendar:

  1. Select the course from your Courses drop-down menu at the top of the home page
  2. On the right side of the course, click the Calendar icon in Upcoming
  3. At the bottom of the page, click Import
  4. Click File
  5. Upload the .ics file you have saved
  6. Click Import

You can also add your Schoology calendar to a different calendar so that changes you make in Schoology automatically update in your other calendar.For instructions on how to link your Schoology calendar to a different calendar, click here.

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