How do I start a new school year? (Instructors)

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Schoology provides a number of ways for teachers to save and copy material year after year. The best method for you depends on the way you build and store content in your Schoology account. If you're a teacher in a school or organization with System Administrators, you may have a different set of best practices.

Mobile Users: When you begin a new school year, make sure you and your students are using the latest version of the Schoology app. Check out our System Requirements for more information.

The article covers the following topics. Use the links to jump to a specific area of the guide:

 

Find your courses

You can find your courses from Courses drop-down menu and clicking My Courses. To view courses in grading periods that have already ended, click the Archived tab.

Note: Schoology does not delete content from archived courses. You may access Archived courses any time.

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Save your course to Resources

If your course has course folders, you can save all of your folders and materials in the course to Resources.

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  1. Navigate to the Materials page of the course that you'd like to save.
  2. Click Options.
  3. Select the option to Save Course to Resources.
  4. Select the Resource Collection in which you'd like to house your course material. If you haven't created a collection, you can add the course to your Home collection.
  5. Select a folder within the collection to which you'd like to save your course material (optional).
  6. Click Submit to complete.
  7. This will save the entire course as a new folder in the selected destination. Depending on the amount of materials in the course, it may take some time to save the course to Resources. Check the progress in your Transfer History.

Note:  Only course materials will be saved to resources. Other course items, such as members, profile picture, and events will not save to resources.

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New courses

Depending on your organization's provisioning method, you may be able to create a new course or your courses may be created for you. 

If you'd like to create a new section, or start a new section with fresh material, follow these steps:

  1. Click Courses in the top menu.
  2. Select My Courses to the right.
  3. This will bring you to the Course Listing area.
    1. To create an entirely new course and section, click Create Course in the top right.
    2. To add a new blank section to an existing course, click Add Section next to the course name under which you'd like to add a new blank section.
    3. To add a new section with the same course materials as an existing section, click the gear icon to the right of the section you'd like to copy and select Copy Section
  4. Enter the name of the section.
  5. Click Create to complete.

To add saved course content to the new section, you can add content from your Resources or copy from archived courses to the new course.

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Import Content from Resources

To import content from Resources, navigate to the new course section you've created.

  1. Click Add Materials.
  2. Select the option to Import from Resources.
  3. Select the collection in which you'd saved your course.
  4. Click on the folder in which the course content had been saved. The name of the folder should be the name of the course section you saved to resources.
  5. Select all items by checking the box next to the Title heading. If you prefer to import only some material, select the checkboxes next to the items you'd like included in the new course section.
  6. Click Import to complete.

Note: Depending on the amount of content you're importing to the course, the import process may take some time. If you see material outside of the folders in the saved course in Resources, these items will be imported to the Materials Index in the new course section. Check the progress in your Transfer History.

Import_from_Resources.PNG

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Add material to a new course

If you prefer to add specific material to the new course, you can add material from Resources to a course, or copy material from a previous course.

To add material to a course from Resources, follow these steps:

  1. Click Resources in the top menu.
  2. In the Resource Center, select from Personal, Public, or Group Resources.
  3. Navigate to the collection of Resources with the material you'd like to add to the new course.
  4. Click on the gear to the right of the material template.
  5. Select the option to Add to Course.
  6. Select the course(s) to which you'd like to add the material template.
  7. In the pop-up menu, check the box to the left of each item to add the item published. To add the item unpublished, un-check the box.
  8. Click Add to complete.

To copy material from a previous course to a new course, follow these steps:

  1. Click Courses in the top menu.
  2. Select My Courses.
  3. Click on the course with the material you'd like to copy.
  4. Click on the gear to the right of the material.
  5. Select the option to Copy to Courses.
  6. Select the course(s) to which you'd like to copy the material.
  7. Click Copy to complete.

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Create a duplicate course

If you are teaching the same material in the new school year, you can also create a copy of your current course. To copy a course section, follow these steps:

  1. Select the Course dropdown menu and click See All.
  2. Select the Gear Icon and click Copy Section.
  3. Complete the Copy Course Section form.
  4. Click Create.

Note: Schoology automatically changes the Section Name, but you can modify it by clicking on the Section Name.

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Copy grade settings to the new course

When you create a new course in Schoology, the new course may not have the same grading categories and grading scales as previous courses. To copy grade settings, follow these steps:

  1. Navigate to the Course Profile of your previous course.
  2. Select Grade Setup in the left menu of the Course Profile.
  3. Click Copy Settings in the upper right corner.
  4. Choose to copy categories, grading scales, rubrics, or all of the options.
  5. Select the course to which you'd like to copy the grade settings.
  6. Click Submit to complete.

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