School Analytics (Enterprise)

School Analytics can be accessed from the School Analytics area on the left menu of your Home page. This area displays school statistics and user logs for all users at your school or organization. 

Note: Schoology is optimized for imports and exports to process most quickly between the hours of 7pm to 6am Eastern Time (ET) from Monday to Sunday. Schoology strongly recommends performing or scheduling all imports, exports, and bulk deletions during this time frame, including manual imports as well as scheduled auto-imports.

The School Tab

At the top of the Analytics area, we display total number of schools, active users, active courses, and groups in your school.  Inactive users and archived courses are not included in this count.

Analytics

The data can be broken down by Total Visits, Page Views, Average Time per Visit, Comments Posted, Submissions, and Files Uploaded.

  • Total Visits encompasses each user visit to Schoology.
  • Page Views displays each action into a page, or each access of a page. You’ll find an average page view per user displayed under the Page Views title.
  • Avg. Time Per Visit displays the length of time, on average, a user spends per visit. This number is displayed by hour:minute:seconds.
  • Comments Posted encompasses comments for nearly every area of Schoology, including:
  • Blogs
  • Assignment Submissions
  • Assignments
  • Tests/Quizzes
  • Media Albums and album images
  • Comments made to update posts
  • Submissions encompasses all Assignment submissions and Test/Quiz submissions, including revisions and multiple submissions.
  • Files Uploaded encompasses files uploaded to nearly every area of Schoology, including:
  • Assignment Submissions
  • Files/Links Index
  • Attachments
  • Media embeds
  • Media Albums
  • Files/Links in Resources

View by User Type and Schools

You may filter the view by User Type to compare actions by  Faculty, Student, or Parent. Faculty users are users with a role marked Faculty.

You may also filter the view by Schools to compare schools in your organization. If you don't see this option in your School Analytics, you may ignore this section, which pertains to organizations with more than one school.

In each of these views, the default displays all User Types and all Schools. To view by a particular user type or school, you may click on the key at the bottom of the graph. You can also filter by school through the drop-down menu near the top. To clear all filters click Clear Selection.

Date Range

We provide default date ranges of data, but you can create a custom range from the dropdown near the top.

School_Analytics_School.PNG

 

The Users Tab


The Users tab allows you to view Course Specific Activity or a Raw Data Log of user activity.

Search for a user

You can search for a specific user by typing their name in the search field.  The users that populate this list include all active users at your school or organization.  If your organization has more than one school, you'll see a list of them in a drop-down above the search bar.  Select the school for which you'd like user data.

View Selected

The View Selected option displays a web-view of user information for the selected users.  The information includes:

  • # Courses Accessed
  • Total Time spent in any course area (Days:Hours:Minutes)
  • Average Time Per Course (Days:Hours:Minutes)
  • Last Login Date

To further drill down on user data, click into the row containing the user's name, which will expand user information to include:

  • Name of courses accessed
  • Instructors of the course
  • Total time spent in the course (Days:Hours:Minutes)
  • Last Login Date

To drill down even further into course data, click on the row containing the name of the course.  A popup will appear with a dropdown to toggle between courses.  This popup displays the following information regarding assignments, tests/quizzes, and discussions:

  • Item Title
  • Time the user started the item
  • An accumulation of time spent on that item

Export Selected

The option to Export Selected allows you to export a CSV file of user information for the selected user(s).

Export All Users

The option to Export All Users allows you to export a CSV file of user information for all users in your organization or school, or for all users in the school selected in the drop-down.

Course Specific Activity

This option provides information regarding users' time spent inside items in a course. The exported CSV contains the following fields of information:

  • User UID*
  • Username
  • User full name
  • User role ID*
  • User school ID*
  • User school name
  • User building ID*
  • User building name
  • User school UID (this information is listed in Manage Users)
  • Course NID*
  • Course name
  • Course code
  • Section name
  • Section code
  • Section instructors 
  • Item type (the course material accessed by the user)
  • Item name
  • Start time (of access)
  • End time (of access)
  • URL (of the item accessed)

Raw Activity Log

This option provides information regarding users' access of areas in Schoology. The exported CSV contains the following fields of information:

  • User UID*
  • Username
  • User full name
  • User school ID
  • User building ID
  • User school UID (this information is listed in Manage Users)
  • Visit time
  • URL (of the page accessed)

Note: Items marked with an asterisk* may be useful for your technical team or developers that work with the API.

Date Range

We provide a default date range, but you may create a custom date range from the Start Date and End Date fields near the top. Please note that there is a 90-day maximum for data retrieval.

School_Analytics_Users.PNG

 

The System Logs Tab


The System Logs tab allows you to view a running log of actions performed by individuals at your school or organization.

Search for a user

You can search for a specific user by typing their name in the search field. The users that populate this list include all active users at your school or organization.

View action Types

The default view for action types displays All types of actions. You can filter the system logs by the following types of actions:

  • Login success
  • Logout
  • Login failure
  • Login reset
  • Password change
  • Account registration
  • Account inactive
  • Add user account
  • Role change
  • Permission change
  • Enrollment change

View by school

If your organization has more than one school, you'll see an option to filter the system logs by school. The default view displays all school. You can filter the system logs by selecting a school in the drop-down menu.

View by start date

The system logs are ordered chronologically, with the most recent activity at the top. To view actions in a broader date range, you can select the Next button at the bottom of the page. You many also narrow your search by selecting a more distant start date at the top.

System Log Information

The system logs display the following information: User, Source IP Address, Browser, Timestamp, and Type.

User

This column displays the name of a user at your school or organization that is associated with the type of action that was performed. Clicking on the name will navigate you to the user's profile.

Source IP Address

This column displays the source IP address we retrieve over the internet from a device or network from which the type of action was performed. A technical team member should be able to help you decipher this information.

Browser

This column displays the browser information from which the type of action was performed. A technical team member should be able to help you decipher this information.

Timestamp

This column displays the date and time at which the type of action was performed. It displays the timezone with which your school or organization is associated.

Type

This column displays the type of action which was performed by the user. Hovering over the link with your mouse will display a cluetip with additional information about the action.

School_Analytics_System_Logs.PNG

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